The CFC handbook has all the rules and regulations associated with the organization before our transition to new Canada Not For Profit Act.

The sections are broken down as follows: (see the table of contents)

You can download in French: Règles de pratique de tournoi.doc (rules of tournament play in Windows Word format).

You can also download the rules of FIDE (the international chess organizer) at their website: http://www.fide.com/. General information on FIDE can be found here.

Find downloadable resources here, which may, in some cases, serve as a supplement to the material contained in this Handbook.

SECTION 1 - GENERAL INFORMATION

Unless specified elsewhere in this Handbook, the regulations surrounding the play of chess in Canada are governed by the FIDE Handbook. These include, but are not limited to:

• The Laws of Chess
• Notation (see Laws of Chess)
• [Blind Players](http://www.fide.com/fide/handbook.html?id=33&view=category]
• Rapid (Active) and Blitz (Speed) Chess (see Laws of Chess Appendices)
• Pairing Rules for Swiss
• Pairing Rules for Round Robin (see Article 5)
• Requirements and Guidelines for Important Events
• Rules of Play for Computer Chess

As an exception to the above, the play of correspondence chess in Canada is governed by the Canadian Correspondence Chess Association. [2013-I Bond/Craver]

History

Chess existed in India in about 500 AD, perhaps earlier in central Asia. The inventor(s) of chess is unknown, but the game did evolve over a considerable period of time before reaching its current state. From India chess spread in all directions, reaching Britain with the Norman Conquest in 1066. In 1474 Caxton’s Game and Playe of the Chesse became one of the first two printed books in English on any subject. The 19th century brought the first newspaper chess column (1813), the first chess match by correspondence (1824), the first chess magazine (1836), the first chess match by telegraph (1844), and the first international chess tournament (London, 1851). In 1866, Wilhelm Steinitz declared himself the first “World Chess Champion”, setting the stage for the founding of the Canadian Chess Association on September 24, 1872 at Hamilton. The CCA was reorganized at Haileybury, Ontario, in 1932 as the Canadian Chess Federation (CCF), whose name was changed to the Chess Federation of Canada in 1945. Starting in 1932 the CFC undertook more than the organization of a regular Canadian Championship tournament. Its activities included publishing the Rules of Chess, sending a team to the Chess Olympics - World Team Championship in Buenos Aires in 1939, and the encouragement of the formation of chess clubs in all parts of Canada. November 1, 1947 saw the publication of the first issue of Maritime Chess News, which later became Canadian Chess Chat and the official publication of the Chess Federation of Canada. The First Edition of the CFC Handbook was published in September 1956 and reset in booklet form in March 1957. It contained the Laws of Chess, Rules of Procedure for Canadian Chess Championship tournaments, Rules of Play, Round-Robin pairings, Swiss System pairings, and the CFC Rating System. All in 32 small pages! Chess became more complicated, and in 1974 it was decided to replace the Handbook with a loose-leaf format. Subsequent editions appeared in 1978, 1980 and 1983 and 1990. This, the 1996 version, is thus the seventh edition. Several yearly revisions helped keep players and organizers up to date with changes. The 1950s saw two other important events in chess in Canada. In 1954, the CFC published its first Rating List, whereby players in competitive chess tournaments could compare their strength against any other such players in Canada. In 1956, the first Canadian Open Chess Championship was held in Montreal. The Rating List and the Canadian Open have become two of the most important fixtures in chess in Canada. In the 1960s Canada became a regular competitor in international chess, sending a team to the Chess Olympics every time it has been held (each even-numbered year) since 1964. In 1976 our team made its best performance ever, placing 8th. The 1970s were a decade of organizational progress. In 1970 the CFC had 1,100 members who paid an adult membership fee of $2.00 per year. If they belonged to a club, they received an annual rating list, but nothing more. In 1973, the CFC hired a part-time Business Manager and published the first issue of its magazine Bulletin (later changed to Chess Canada Echecs). Membership in the CFC included a subscription to the magazine. Recently, the CFC ceased to publish it officially, but membership still includes a subscription En Passant magazine. Issuance of membership cards was centralised, and in 1975 chess books and equipment were made available to CFC members by mail order. In 1995 the CFC went onto the Internet. In 1996 the CFC has about 3500 members with an adult fee of $30.00 per year.

Membership Fees

The CFC collects provincial dues. All the affiliated provincial associations which charge dues (BC, Alberta, Saskatchewan, Manitoba, Ontario, New Brunswick, Nova Scotia and Newfoundland) have elected to have the CFC collect theirs. For that reason, CFC fees vary across the country. Write for current fees.

Publications

Each Ordinary, Junior, Life, Affiliate, Institutional or Honorary member receives a subscription to En Passant chess magazine. This is not an official CFC publication, but the price of subscription is included in the membership fee. Thus every CFC member is able to keep up to date with chess in Canada. En Passant is now available on selected news-stands across the country.

Quarterly voting ledgers contain the results of voting on motions presented to the Assembly of Governors, specifically outlining how each Governor voted. The full proceedings of Meetings of the Assembly are publicly available; therefore, Minutes are not made explicitly available. Quarterly voting ledgers, however, are generally made available between meetings. [Motion 2013-O (McKim/Bond)]

The CFC Handbook contains the CFC Constitution and Bylaws, the Laws of Chess, regulations on how to pair Swiss system tournaments and Round-robins, a description of the CFC rating system, regulations governing the various Canadian Championships, selection criteria for International competitions, and much more. New editions will appear regularly and will incorporate changes to the Handbook resulting from Motions of the CFC Governors.

Affiliations

The CFC is affiliated with FIDE (La Fédération Internationale des Echecs, the World Chess Federation). It should be noted that the CFC is a charitable and non-governmental organization which does not receive aid from the federal government. The CFC has as its Provincial Affiliates eight provincial associations (Quebec having been expelled for not meeting financial requirements and PEI having no provincial authority) and the Canadian Correspondence Chess Association. A separate Affiliate program (not to be confused with Provincial Affiliations) encourages chess organization at all levels.

Governors

The polices of the CFC are set by the Board of Governors, which are selected under the provisions of By-Law Two. The list of current Governors may be found each year in the annual issue of En Passant, which appears in August.

SECTION 2 - Letters Patent, Bylaws, Regulations

Constitution by Section

• Letters Patent
• By-Law Number One
• By-Law Number Two
• By-Law Number Three
• Rules and Regulations of the Chess Federation of Canada

Letters Patent by Article

Letters Patent of the CFC (Adopted 1976)

To the Minister of Consumer and Corporate Affairs of Canada

Article I

The undersigned hereby apply to the Minister of Consumer and Corporate Affairs for the grant of a charter by letters patent under the provisions of Part II of the Canada Corporations Act constituting the undersigned, and such others as may become members of the Corporation thereby created, a body corporate and politic under the name of

THE CHESS FEDERATION OF CANADA

LA FEDERATION CANADIENNE DES ECHECS

The undersigned have satisfied themselves and are assured that the proposed name under which incorporation is sought is not the same or similar to the name under which any other company, society, association or firm, in existence in Canada or any province thereof or so nearly resembles the same as to be calculated to deceive except that of THE CHESS FEDERATION OF CANADA, an incorporated association, which has signified its consent to the use of the said name and that it is not a name which is otherwise on public grounds objectionable.

Article II

The applicants are individuals of the full age of twenty-one years with power under law to contract. The name, the place of residence and the calling of the applicants are as follows:

KALEV PUGI, Chemical Engineer, 85 Casterton Ave., Kingston, Ontario

MALCOLM COLLINS Physicist, 59 Brian Boulevard, Waterdown, Ontario

JOHN REINBERGS Credit Union Manager, 1891 Briar Crook Cres., Mississauga, Ontario

The said KALEV PUGI, MALCOLM COLLINS, and JOHN REINBERGS will be the first directors of the Corporations.

Article III

The objects of the Corporation are:

To promote and encourage generally in Canada, the knowledge, study and playing of the game of chess, and to this end, and without restricting the generality of the foregoing.

1. TO promote the formation and development of a Provincial Association, in each Province of Canada, where such Association does not presently exist, and to this end, to cooperate with existing clubs and leagues within such Province;

2. TO cooperate with existing Provincial Associations, in all matters pertaining to the development of organized chess within their Province, and to this end to encourage matches, tournaments, competitions, correspondence or telegraphic or radio matches, at all levels in Canada, and simultaneous, blindfold or other displays by chess masters;

3. TO maintain appropriate affiliation with the international chess organization, known as the Fédération International des Echecs, hereinafter referred to as FIDE;

4. TO publish and maintain the Laws of Chess in Canada, consonant with any decisions in such matters published by FIDE, and the Rules and Regulations (excepting local Rules and Regulations not in conflict with them) governing chess competitions held under the auspices of the Federation, or any of its affiliates, or its authorized appointees;

5. TO protect and foster the interests of Canadian Chess players, as far as possible, in the field of national and international chess competition;

6. TO encourage with all means within its power, and at its discretion, the publication of a medium from which chess players may learn of the progress of chess in Canada, and which will be the official organ of the Federation for the publication of its decisions;

7. TO raise funds in such a manner and to such an extent as it may deem necessary or desirable, to enable it to carry out its objectives;

8. TO expend any funds in its possession or under its control, in any manner or degree, in its entire discretion, for the furtherance of the general objectives of the Federation;

9. TO establish and maintain, in co-operation with its membership, a rating system, which shall constitute an official record from time to time, of relative chess ability throughout Canada.

Article IV

The operations of the Corporation may be carried on throughout Canada and elsewhere.

Article V

The place within Canada where the head office of the Corporation is to be situated is: 17A-218 Silvercreek Parkway N, Suite 356 Guelph, Ontario, N1H 8E8.

Article VI

It is specially provided that in the event of dissolution or winding-up of the Corporation, all its remaining assets after payment of its liabilities shall be distributed to one or more recognized charitable organizations in Canada and that the power prescribed by Section 16(1)(s) of the Canada Corporations Act be withheld.

Article VII

In accordance with Section 65 of the Canada Corporations Act, it is provided that, when authorized by by-law, duly passed by the directors and sanctioned by at least two-thirds of the votes cast at a special general meeting of the members duly called for considering the by-law, the directors of the Corporation may from time to time

a) borrow money upon the credit of the Corporation;

b) limit or increase the amount to be borrowed;

c) issue debentures or other securities of the Corporation;

d) pledge or sell such debentures or other securities for such sums and at such prices as may be deemed expedient; and,

e) secure any such debentures or other securities, or any other present or future borrowing, or liability of the Corporation, by mortgage, hypothec, charge or pledge of all or any currently owned or subsequently acquired real and personal, moveable and immovable, property of the Corporation, and the undertaking and rights of the Corporation.

Any such by-law may provide for the delegation of such powers by the directors to such officers or directors of the Corporation to such an extent and in such a manner as may be set out in the by-law.

Nothing herein limits or restricts the borrowing of money by the Corporation on bills of exchange or promissory notes made, drawn, accepted or endorsed by or on behalf of the Corporation.

Article VIII

The by-laws of the Corporation shall be those filed with the application for letters patent until repealed, amended, altered or added to.

Article IX

The Corporation is to carry on its operations without pecuniary gain to its members and any profits or other accretions to the Corporation are to be used in promoting its objects.

DATED at the City of Kingston in the Province of Ontario, this day of , 1976.

By-Law Number One

By-Law Number One by Section

• Corporate Seal
• Head Office
• Definitions
• Ordinary Membership
• Family Membership
• Special Membership
• Associate Membership
• Junior Membership
• The Per Capita Fee
• Correspondence Chess (Membership Fee)
• Life Membership and Life Membership Fee
• Nomination Eligibility
• Affiliates
• Withdrawal from Corporation

1. CORPORATE SEAL: The seal of the corporation shall be in such form as shall be prescribed by the directors of the corporation and shall have the words, “THE CHESS FEDERATION OF CANADA” and the words “LA FEDERATION CANADIENNE DES ECHECS”.

2. HEAD OFFICE: The head office of the corporation shall be located at the City of Ottawa in the Regional Municipality of Ottawa-Carleton and in the Province of Ontario, Canada at the place therein where the business of the corporation may from time to time be carried on.

3. The corporation may establish such other offices and agencies within Canada as the board of directors may deem expedient by resolution.

4. DEFINITIONS:

“Provincial Association” shall mean any organization in any Province of Canada, incorporated or unincorporated to which the Assembly of Governors has by vote granted affiliate status in recognition that the organization fulfills the following three conditions:

a) Has assumed the leadership of chess affairs in the Province in question;

b) Adequately represents the chess players within the province;

c) As an affiliated body it requires its members to also be members of the CFC or to pay the CFC an affiliation fee as determined by the CFC Board of Governors, for and only for, each member of the affiliate who is not also an individual member of the CFC [as amended by motion 84-37; see GL, August 1984, p. 11]

Provided that the Assembly of Governors of the Chess Federation of Canada has not voted to withdraw affiliate status on the basis that one or more of the three conditions for recognition no longer maintain and provided that the Provincial Association has not surrendered affiliation by giving notice of withdrawal from affiliate status".

and that “Interim Provincial Authority” shall mean any group of chessplayers, any chess club or clubs, any chess league or leagues or any combination of two of the above in a province not having a provincial association which the Assembly of Governors has by vote recognized fulfills the following two conditions:

a) Represents chess players in such province;

b) Adequately supports the Chess Federation of Canada

Provided that the Assembly of Governors has not by vote withdrawn affiliate status in recognition that one or both of the two above conditions no longer maintain and provided that the Interim Provincial Authority has not surrendered affiliate status by giving notice of withdrawal and provided that the Chess Federation of Canada has not subsequently recognized a Provincial Association as an affiliate in such province."

“Provincial Organization” unless the context otherwise requires, Provincial Organization shall mean Provincial Association or Interim Provincial Authority as the case may be.

“Board” unless the context otherwise requires, Board shall mean the Board of Directors of the Chess Federation of Canada.

“Assembly” shall mean the Assembly of Governors which is comprised of all the Special Members of the Corporation.

“Governor” shall be used to designate a Special Member of the Corporation.

“Federation” may be used interchangeably with “Corporation”.

5. ORDINARY MEMBERSHIP: Any person, ordinarily resident in Canada, may become an Ordinary Member of the Federation, for the then-current fiscal year, upon payment of the Membership per Capita Fee, directly to the Federation, or through his Provincial Organization. Every Ordinary or Life Member has a right to vote on the appointment or election of the Governor or Governors who will represent his Provincial Organization. Every Ordinary or Life Member has a right to vote on the appointment or election of the Governor or Governors who will represent his Provincial Organization at the assembly of Governors {see CFC Rules and Regulations, Article 1, Section 9} but shall not be entitled to vote under any other circumstances unless specifically provided in these by-laws. [Amended Motion 2009-11 2009 AGM Liles/von Keitz]

6. FAMILY MEMBERSHIP: Any spouse and/or child or sibling of an Ordinary Member of the CFC who is resident at the Ordinary Member’s address and who purchases his membership at the same time may join the CFC at a rate 50% lower than the applicable individual membership rate. Such spouse and/or child or sibling will enjoy all rights and privileges of CFC membership except that they will not receive the magazine.

7. SPECIAL MEMBERSHIP: There shall be a class of Special Members of the Federation who shall be elected or appointed according to the provisions of the by-law No. Two. For the purpose of these by-laws, such Special members shall be called “Governors” and when meeting together pursuant to the provisions of by-law No. Two shall constitute the “Assembly of Governors”.

8. ASSOCIATE MEMBERSHIP: Any person not ordinarily resident in Canada who wishes to enter any tournament or match which is not restricted to Canadian residents, and which is held under the auspices of the Federation, or any of its affiliates or any body specifically authorized by the Federation, shall become an Associate Member of the Federation and shall pay a fee which shall include the amount of the Ordinary per Capita Fee.

No person who is eligible for Ordinary Membership shall be granted Associate Membership.

9. JUNIOR MEMBERSHIP: Any person ordinarily resident in Canada who has not reached the age of 20 by January 1st of the current year, shall be granted a Junior membership.

10. THE PER CAPITA FEE: The Per Capita Fee for Ordinary Members shall be $36 per Annum, $24 for Junior Members, $12 for Participating Members, and $18 for Family Members; provided that these fees may be changed by the Assembly of Governors by ordinary resolution.

11. CORRESPONDENCE CHESS - MEMBERSHIP FEE: The CFC re-affiliate with the Canadian Correspondence Chess Association. As per an agreement in principle between the CFC President and the CCCA President, the CFC will remove the charge of $1 per member for CCCA players {Formerly in By-Law One, Section 11} and the CFC will reinstate the Governor position to be selected by the CCCA to represent them on the CFC Board of Governors. Both the CFC and CCCA will endeavor to promote and support each others’ events and encourage their members to join both organizations. {2005-06 GL9, Mallon/Craver}

12. LIFE MEMBERSHIP AND LIFE MEMBERSHIP FEE: Any person resident in Canada, may become a Life Member of the Federation. The Life Membership Fee shall be as follows:

• If the applicant is under 31 years of age - twenty years of Per capita Fees;
• if the applicant is 31 to 40 years of age - seventeen and one half years of Per Capita Fees;
• if the applicant is 41 to 50 years of age - fifteen years of Per Capita Fees;
• if the applicant is 51 to 60 years of age - twelve and one half years of Per Capita Fees;
• if the applicant is 61 years of age or over - ten years of Per Capita Fees.

The CFC at the same time will collect any Provincial Life Member Fees set by the provincial affiliate for the province in which the member resides. No Per Capita Fee will be payable by or in behalf of any Life Member after he has been granted Life membership, but this will not affect his financial obligations to any Club or League to which he may belong, save as to said annual Per Capita Fee; provided that these fees may be changed by the Assembly of Governors by resolution. [Mallon/ Zeromskis, January 2014]

13. NOMINATION ELIGIBILITY: Any Ordinary or Life Member, who is a Canadian Citizen or a landed immigrant in Canada, and who is 18 years of age or over, is eligible to be nominated and elected to the position of Governor [as amended by Motion 84-24; see GL November 1983, p. 16] representing the organization of the Province in which he resides.

The Executive Director, full-time employees of the Chess Federation of Canada, and any part-time employees who receive a substantial fraction of their income from such employment, may not become Governors or Officers of the Chess Federation of Canada.

{Motion 02-2 Craver/Craft; 2001-02 GL5} Any provincially elected Governor found not to be a CFC member in good standing shall have his/her voting privileges suspended. Once suspended, the Governor and his provincial body shall be notified and requested to bring his/her membership into good standing not later that 30 days from his/her election or expiration of membership. In the event that the Governor’s membership still not be in good standing 30 days after suspension, the president of the provincial/territorial organization and the Governor shall be notified that the Governor’s seat is declared vacant. A request that a by-election be held to fill the vacancy shall also be made to the provincial/territorial organization.

14. LIMITATION OF RIGHTS:

[section removed; Motion 2011K Armstrong/McKim]

15. AFFILIATES: Affiliates recognized as at January 1, 1978 shall retain such status unless and until such recognition is withdrawn or surrendered.

Affiliate status shall be granted either at an Annual Meeting of the Assembly of Governors by a simple majority of the decisive votes cast or in a mail vote of the Governors by a simple majority of decisive votes cast where at least half of the Governors cast votes.

Affiliate status shall be withdrawn either at the Annual Meeting of the Assembly of Governors by a 2/3 majority of the decisive votes or in a mail eligible vote by a 2/3 majority of the decisive votes cast where at least half of the Governors cast votes. Governors elected by a Provincial Association or Interim Provincial Authority, the withdrawal of whose affiliation is the subject of a vote, are not eligible to participate in that vote.

Upon recognition as a Provincial Association or an Interim Provincial Authority shall obtain the right to elect Governors to the next succeeding Assembly of Governors.

As of April, 1996, the following were Provincial Affiliates of the CFC:

• British Columbia Chess Federation
• Alberta Chess Association
• Saskatchewan Chess Association
• Manitoba Chess Association
• Ontario Chess Association
• New Brunswick Chess Association
• Chess Association of Nova Scotia
• Newfoundland and Labrador Chess Association

16. WITHDRAWAL FROM CORPORATION: Any member may withdraw from the Federation by delivering to the secretary a written resignation. Any member may be required to resign by a vote of three quarters of the voting members at the annual meeting.

IN WITNESS WHEREOF we have hereunto set our hands at the City of Kingston this day of , 1976.

Applicants:

By-Law Number Two

By-Law Number Two by Section

• Assembly of Governors
• Provincial Association Representation
• Numbers of Governors for Each Province
• Term of Office
• Replacement of Governors
• Governors at Large
• Powers of the Assembly of Governors
• Matters Reserved Exclusively to the Assembly of Governors
• Delegation of Powers
• Board of Directors
• Powers of the Board of Directors
• Directors Meeting
• Expenses
• Ineligibility as a Director
• Conflict of Interest
• Replacement of Directors
• Replacement of President
• Officers
• Masters Representative
• Officers are Governors
• Indemnification of Directors and Officers

1. ASSEMBLY OF GOVERNORS: The Chess Federation of Canada shall be governed by an Assembly of Governors (hereinafter called the Assembly) comprising of:

Those persons elected or appointed as Governors by a provincial or territorial association (hereinafter called a provincial association); and Governors at large.

2. PROVINCIAL ASSOCIATION REPRESENTATION: In any year the number of persons who may be elected or appointed as Governors by each provincial association shall be determined by the number of ordinary per capita fee payments received by the Federation for members ordinarily resident in that province during the immediately proceeding fiscal year ending April 30th, together with the number of life members who are ordinarily resident in the province at that date.

3. NUMBERS OF GOVERNORS FOR EACH PROVINCE: Each provincial association shall be entitled to elect or appoint a number of Governors as follows:

For the first fifty or part thereof of ordinary per capita fee payments, and number of life memberships combined, one Governor shall be allotted and for each subsequent fifty or part thereof one additional governor shall be allotted.

4. TERM OF OFFICE: Persons elected or appointed as Governors by a provincial association shall become

Governors effective at the convening of the incoming Assembly of the annual meeting of the Chess Federation of Canada and shall serve as Governors for approximately one year until the commencement of the incoming Assembly at the annual meeting in the following year.

Where a provincial association fails to elect or appoint some or all of its governors then the Annual Meeting of the assembly may appoint those governors or may defer the decision to the President in accordance with the procedures outlined in clause 5. All such appointments made pursuant to this section shall be deemed to have been made by the provincial association.

5. REPLACEMENT OF GOVERNORS: Upon the resignation of any Governor elected to appointed by a provincial association, the President, after consultation with the provincial association or other appropriate person(s), shall have the power to fill the vacancy created and any person appointed a Governor in such circumstances shall hold office for the balance of the term of office of the Governor for whom he has substituted.

6. GOVERNORS AT LARGE: The following persons shall be known as Governors at large:

• the past Presidents of the Federation who have served as President for at least two full terms. A term is that period between one annual meeting and the next.
• the past Presidents of the Federation who have served as President for at least one full term in the immediately preceding five years.
• the chairman of the Board of Trustees of the Chess Foundation of Canada.
• the President of the Canadian Correspondence Chess Association.
• the reigning Canadian Closed Champion.
• the runner up at the Canadian Closed.
• the past Presidents who have been granted the life title of Governor at Large as at September 1994.

7. POWERS OF THE ASSEMBLY OF GOVERNORS: The Assembly shall have plenary powers to exercise in the name of the Federation all powers that the Federation has accorded to it by its Constitution and the Canada Corporations Act (Part II).

8. MATTERS RESERVED EXCLUSIVELY TO THE ASSEMBLY OF GOVERNORS: Final decisions in the following matters are reserved exclusively to the Assembly:

1. the formal recognition as an affiliate of any provincial association or interim provincial association in Canada,

2. the appointment of an honourary patron and one or more presidents emeriti from time to time,

3. the determination of the amount of fees for any class of membership as provided in these by-laws,

4. the amending in any degree of the Constitution and By-Laws of the Federation,

5. the election or removal of a Director(s) or Officer(s), unless otherwise provided for in the by-laws,

6. the changing of the titles, duties and responsibilities of the directors and officers,

7. the spending, transferring or otherwise disposing of a significant portion of the Federation’s assets,

8. the appointment or removal of an auditor or auditors.

9. DELEGATION OF POWERS: The Assembly may delegate any of its powers to the Board of Directors, or to the President or other person or persons. Where a power is delegated to the Board of Directors the Board may in turn delegate such power to the President or other member of the Board of Directors and such delegation shall be deemed to have been made by the Assembly.

10. BOARD OF DIRECTORS: The Board of Directors shall be elected at the Annual Meeting of the Assembly and shall be constituted by seven persons, namely, the President, Vice-President, Past President, Secretary, Treasurer, FIDE Representative and Youth Coordinator unless these titles are changed by ordinary resolution of the Assembly pursuant to section 8(f) at the annual meeting. The position of Past President shall not be elected but shall be occupied by the immediate Past President unless he resigns or the Assembly, by ordinary resolution, at the Annual Meeting specifically decides to elect another person in place of the Past President. Upon election at an Annual Meeting the Board of Directors shall serve as Directors until the next Annual Meeting of the Assembly or until the Director(s) resign(s) or their successors are elected or appointed in their stead unless replaced by a vote of the Assembly prior to that time.

11. POWERS OF THE BOARD OF DIRECTORS: The Board of Directors shall manage the affairs of the corporation between meetings of the Assembly.

Where an issue arises with respect to any of the following matters:

• The qualification, participation and selection of Canadian chess players to and in FIDE events.
• The qualification, participation and selection of participants to and in any national championship.
• The determination or amending of any rules for holding national championships.
• The determination or amending of any rules of play for tournaments or for match play.
• The awarding of national championship tournaments to individuals or groups, where there are competing bids for the tournament.

Then provided that there is time for the matter to be voted upon the Assembly in a mail vote, then such vote shall be taken. However, if in the opinion of the President, there is insufficient time for the Assembly to make a decision by mail vote then the Board of Directors shall make the decision and the results of the decision shall be communicated to the Assembly as soon as is reasonably possible thereafter. In matters where an immediate decision is required and where there is insufficient time to consult with all of the members of the Board of Directors then the President shall make the decision after consultation with those members of the Board of Directors who are available for immediate consultation.

12. DIRECTORS MEETING: A meeting of the Board of Directors may be held immediately prior to and following the annual meeting of the Assembly without prior notice to the Directors. Upon giving five days notice in writing a meeting of the Directors may be convened by the President, or by the Vice-President when the President is unable to act or by any three Directors and shall be held at the time and place as determined by the convenor. No formal notice shall be necessary where all Directors are present at the meeting or where the Directors waive notice thereof in writing. In lieu of a meeting of the Board the powers of the Board may be exercised by the President, or the Vice-President when the President is unable to act, after obtaining the approval of the Board of Directors in a mail vote or in a telephone vote.

13. EXPENSES: Directors, as such, shall not receive any remuneration for their services. The President shall be reimbursed his reasonable expenses in carrying out the duties of his office and attending the annual meeting of the Assembly and any meetings of the Board. The President may authorize the reimbursement of the reasonable expenses of other members of the Board of Directors including their costs of attendance at the annual meeting of the Assembly and any meetings of the Board.

14. INELIGIBILITY AS A DIRECTOR: No person may be elected or appointed as a member of the Board of Directors if he is involved in the ownership or operation of a chess related business or earns a substantial part of his income from a chess related business. Any Director becoming involved in such chess related business during the term of his office shall resign as a Director. A professional chess player, chess teacher, chess coach, tournament director, or a player who writes chess books, a chess column, articles for a newspaper(s) or magazine(s) shall not be excluded from being a Director by this clause.

15. CONFLICT OF INTEREST: Whenever a proposal is being considered which puts any CFC officer in a potential conflict of interest he shall declare the conflict and abstain from discussion, voting or other involvement in the matter.

16. REPLACEMENT OF DIRECTORS: Upon the office of President becoming vacant between annual meetings of the Assembly, the Board of Directors shall elect another member of the Board of Directors or in special circumstances any other member of the Assembly of Governors to be President for the rest of the term. Upon the office of any other member of the Board of Directors becoming vacant between annual meetings the President may fill the vacancy for the rest of the term by way of appointment.

17. REPLACEMENT OF PRESIDENT: Where a President consistently fails to carry out the duties of his office, the Vice-President upon giving the President two weeks notice of his intention to do so, may present to the Board of Directors, a written motion to replace the President by one of the other members of the Board of Directors. The motion will only become effective if the vote to replace the President is agreed to unanimously in writing by all of the Board members, except the President. Upon replacement the President shall remain as a member of the Board of Directors unless he resigns or is removed by a vote of the Assembly.

18. OFFICERS: The Officers of the Federation shall be:

• the members of the Board of Directors;
• the Masters Representative;
• the Women’s Coordinator;
• the Youth Coordinator;
• the Public Relations Coordinator; [Motion 2010-17]
• the Tournament Coordinator; [Motion 2010-17]
• the Executive Director; and
• any other general Officer who may be elected at the annual meeting of the Assembly or appointed as an Officer from the Assembly by the Board of Directors between the annual meeting at the Assembly. Upon the vacation from office of any officer between the annual meeting the President may fill the vacancy for the rest of the term by way of appointment.

19. MASTERS REPRESENTATIVE: The players participating in each Canadian Closed Championship may elect a Masters Representative to represent their interests. Should the participants in any Canadian Closed Championship fail to elect a Masters Representative then the President after consultation with master players may appoint a player to be the Masters Representative. Upon election or appointment such Officer shall hold office until the following Canadian Closed Championship unless the Officer resigns or is replaced by a vote of the Assembly prior to that time.

20. OFFICERS ARE GOVERNORS: With the exception of the Executive Directors those Officers who are not members of the incoming Assembly of Governors shall:

• enjoy the same rights as the members of the incoming Assembly during their term of office and they shall be regarded as Governors at large not representing any particular province,
• unless otherwise provided hold office until the next annual meeting of the Assembly or until their successors are elected or appointed in their stead.

21. INDEMNIFICATION OF DIRECTORS AND OFFICERS: All Directors and Officers and their heirs, executors, administrators, and estates, shall at all times, be indemnified out of the funds of the Chess Federation of Canada from all costs whatsoever incurred by them in any civil proceeding that is brought against them for any act or omission of for any thing whatsoever, made, done or permitted by the person in the execution of the duties of his office provided that he acted honestly and in good faith and gave notice to the CFC of the proceeding against him within a reasonable time of becoming aware of same.

[Bylaw No. 2 as amended by 94-9]

By-Law Number Three

By-Law Number Three by Section

• Annual Meeting and Amendments to the Constitution
• Duties of Officers
• Signing Officers (Contracts)
• Signing Officers (Cheques)
• Rating Auditor
• Rules and Regulations
• Auditors
• Fiscal Year
• Existence of Permanent Trust Fund
• Dissolution of the Federation

1. ANNUAL MEETING AND AMENDMENTS TO THE CONSTITUTION: The time and place of the Annual Meeting of the Assembly shall be fixed by the Assembly at the last preceding Annual Meeting, in default, or by resolution, by the Board of Directors. Notice of the Annual Meeting shall be sent by the Secretary to each Governor and to each Provincial Organization, at least 21 days before the date of the Meeting, and shall set forth the place, date and time of the meeting.

2. All matters to be decided by the Assembly, shall be decided by a majority vote, save as hereinafter provided.

3. Any amendment or revision of these By-Laws; any matter pertaining to any international agreement between the Federation and any international or foreign Chess Federation or Association; and any matter pertaining to the payment of dues to the Fédération International des Echecs may be made,

a) at any Online Governors’ Meeting, including Annual Meeting of the Assembly [2013-M (McKim/Bond)], providing that a notice of intention to submit such matter to a vote has been received by the Secretary at least 30 days prior to the date of such Meeting and has been transmitted by the Secretary to each Governor at least 14 days prior to the date of such Meeting and that any resolution pertaining to such matter shall be approved by at least a two-thirds majority of the votes of those present and entitled to vote, including (if applicable) proxy votes. [Motion 2010-18]

b) at any time through a mail vote of Assembly, providing that the exact wording of such proposed amendments or revision, or of the resolution to be passed by the Board through mail vote is submitted to each Governor at least fourteen days before the expiry of the time limit specified by the President for the receipt of the votes by the Secretary, and that at least one-half of the number of votes eligible to be cast has been received by the Secretary, and there is a majority of at least two-thirds of the votes cast in favour of the proposed amendment or revision or resolution.

Abstentions shall not be included in determining whether a two-thirds majority has been attained in (a) or (b) above provided only that the number of votes cast in favour must exceed the sum of the number of votes cast against and of the number of abstentions cast.

4. The proceedings of any Online Governors’ Meeting, including Annual Meeting of the Assembly, shall be conducted publicly. [Motion 2013-N (McKim/Bond)]

5. With a majority vote of Executive members a motion or discussion at a meeting may be started in the private forum as a confidential discussion. Such discussion may be made public by 2/3 majority vote of the Governors (via a properly seconded motion, which is also confidential until such time as it passes). Such a motion must be moved and seconded within the timelines of the meeting and a vote must be held within two weeks, if it is not possible during the meeting. [Motion 2013-N Amendment (Mallon/Zeromskis)]

DUTIES OF OFFICERS

Duties by Officer

• President
• Vice-President
• Secretary
• Treasurer
• Youth Coordinator
• Public Relations Coordinator
• Tournament Coordinator
• FIDE Representative

4. PRESIDENT: The President shall be the chief executive Officer of the Federation. He shall preside at all meetings of the Assembly of Governors, or of the Board of Directors, when he is personally present. He shall exercise constant active and general supervision of the Officers of the Federation, and the conduct of its affairs, with the exception of:

a) Those matters which are reserved to the Assembly of Governors or the Board of Directors.

b) Those matters which have already been delegated to Committees appointed by the Assembly of Governors.

The President shall have full power to take such action in the name of the Federation, as he may in his sole discretion decide.

In matters where an immediate decision is not necessary, the president shall confer with the other Officers of the Federation, but as a matter of general policy only, and not so as to limit in any way his authority. In any matter covered by his general authority and not coming within the duties specifically allotted to any other Officer or Officers, the decision of the President shall override that of any other Officer.

The President shall exercise constant and active supervision over the chief employee of the Chess Federation of Canada (commonly known as the Executive Director).

5. VICE-PRESIDENT: The Vice-President shall assist the President in the discharge of his duties whenever requested by the President. He shall perform the duties of the President whenever the President is unable to perform them owing to his absence from Canada, or his absence from any Province of Canada where at the time such duties must necessarily or can most conveniently be performed, or to illness or other temporary incapacity.

The Vice-President may also act in the place or stead of the President when specifically delegated to so act by the President; provided, that any delegation of authority by the President to him shall specify the matter to which his authority is delegated, and in the absence of such specifications the Vice-President shall be deemed to be assisting the President only, and not acting in his place.

Whenever the Vice-President is delegated by the President to act in his place and stead as to any specified matter, the Vice-President shall possess and may exercise all the powers of the President. Any delegation of the President, to the Vice-President may be revoked by the President at any time.

6. SECRETARY: The Secretary shall have the custody of, and be responsible for the safekeeping of all books, records, correspondence and other documents pertaining to the affairs of the Federation, other than those required to be kept by the Treasurer. He shall perform those duties incidental to the officesof a recording Secretary, a corresponding Secretary and a general Secretary. Without limiting the generality of the foregoing, the Secretary shall:

a) Whenever possible be present at meetings of the Assembly of Governors and the Board of Directors and record the Minutes thereof;

b) After the Minutes have been corrected and certified by the Chairman, have the same typewritten, and inserted in the Minute Book;

c) Preserve the original Minutes as transcribed by the Secretary, and as corrected and certified, in a separate file;

d) Conduct all routine correspondence on behalf of the Federation;

e) Refer any matter arising from any correspondence and which requires the consideration of the Assembly of Governors, or of the Board of Directors, or of the President, to the President;

f) Refer any matter arising from correspondence and which requires the consideration of any other Officer, or Committee, to such Officer or Committee;

g) Conduct correspondence with members of the general public generally, pertaining to membership in the Federation;

h) Accumulate, file or record all information which comes to his knowledge through persons or Officers of any Club, or other Organization, or through any publication, which might be of interest to chess players generally;

i) File or record any letter or information at the request of any Governor;

j) Furnish information to the press in his discretion on matters of fact; provided however, that the Secretary shall not give out any information on a matter which has to go before the Assembly, without the consent of the Assembly, or on any matter which involves the opinion or policy of the Federation, without the consent of the President.

7. The Secretary shall perform any other duties in connection with his office, whenever requested by the Assembly of Governors or the Board of Directors.

8A. TREASURER: The Treasurer shall keep the general books of the account of the Federation, in which shall be recorded all receipts and disbursements. He shall have the custody of such books of account and all bank books, cancelled cheques, vouchers, statements, and other documents pertaining to the general bank account or bank accounts of the Federation, other than banking resolutions touching the authority of signing officers, which shall be entered in the Minute Book, and retained by the Secretary.

The Treasurer shall, from time to time, as may be requested by the President, furnish him with such information as to the financial affairs of the Federation, as he may desire.

Annually, as of the last day of the fiscal year, the Treasurer shall close the accounts, and shall prepare a Financial Statement of the Affairs of the Federation as at that date, showing all receipts and disbursements, under such groupings and classifications as he may deem desirable, together with a Balance Sheet showing the assets and liabilities of the Federation as of that date, and shall file a copy of these statements with the Secretary, over his signature.

The Treasurer shall file a copy of these statements also with the Auditor to the Federation, and shall submit for his examination, such books and records as the Auditor may require to effect an appropriate examination, and issue a Certificate in connection therewith.

8B. YOUTH COORDINATOR: The Youth Coordinator will be responsible for coordinating our participation in the World Junior Championship, the World Girls Championship, the WYCC, the Pan-American Junior and Youth Championships, The North American Junior and Youth Championships, the World Youth Chess Olympiad, and any other FIDE-related junior tournaments. The Youth Coordinator will be responsible for finding organizers for the Canadian Junior Championship and the Canadian Youth Chess Championships, and for assisting the Provincial Junior Coordinators in finding organizers for the Youth Chess Championships, and any Regional Qualifier Youth Chess Championships. [see Motion 2010-16]

8D. PUBLIC RELATIONS COORDINATOR: The Public Relations Coordinator will be responsible for promoting the image of the CFC and for promoting chess generally to the public. As such the Public Relations Coordinator will, among other things:

• work with chess clubs and organizers across Canada to raise the profile of the CFC and chess generally;
• work with the editor of the Canadian Chess News E-newsletter to develop content that is club specific;
• work with the Canadian Chess News editor to and celebrity chess commentators to develop paid content that raises the profile of the e-newsletter and the CFC and chess generally;
• deal with mainstream media to promote significant chess news, such as Canadian Chess Champions, a new Canadian GM, major tournaments like the Canadian Closed, Canadian Open, Women’s Closed, CYCC, etc. and the various benefits accruing from playing chess and other positive aspects of the chess culture. [see Motion 2010-17]

8E. TOURNAMENT COORDINATOR: The Tournament Coordinator will help to develop and train tournament organizers and directors across the country. The Tournament Coordinator will be responsible for soliciting individuals to bid on and organize major tournaments in Canada, including, but not limited to:

• The Canadian Open Championship
• The Canadian Closed Championship

The Tournament Coordinator shall have delegated to him/her by the Executive, their obligation under section 1201 of the Olympiad Regulations to appoint the Olympiad Coordinator. The Tournament Coordinator will then oversee and work with the Olympiad Coordinator re the National and Women’s Olympiad Teams. [Motion 2010-15]

8F. FIDE REPRESENTATIVE: The FIDE (Federation Internationale des Echecs) Representative shall be an officer of the corporation and a member of the Executive, and shall:

i) be the official liason between the Chess Federation of Canada and FIDE;

ii) be the FIDE Zone President for Canada;

iii) deal with matters relating to the FIDE Americas Continent;

iv) if funding is available, at minimum, attend the annual FIDE Congresses;

v) work with the Public Relations Coordinator in dealing with mainstream media on chess promotion as it relates to FIDE issues. [see Motion 2010-16]

SIGNING OFFICERS

CONTRACTS

9.

a) All contracts, engagements, and formal arrangements, shall be signed by one of the President or the Vice-President, together with one of the Secretary or Treasurer; provided that the Assembly of Governors may by resolution appoint any other Officer to sign on a specific occasion; the seal of the corporation, when requested may be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officer or officers appointed by the Assembly of Governors.

CHEQUES

b) The Assembly of Governors may appoint all necessary signing Officers in connection with any bank accounts in the name of the Federation and in default of any specific required, all cheques and withdrawals shall be sufficiently signed on behalf of the Federation, if signed by one of the President or the Vice-President, together with one of the Secretary or the Treasurer, and all deposits or routine banking transactions shall be sufficiently signed or authenticated by the signature of any individual officer.

c) The Treasurer of the Federation is authorized to sign cheques on behalf of the Federation upon his signature alone. [Motion 2013-Q (Mallon/Craft)]

10. RATING AUDITOR: The Rating Auditor shall supervise the operation of the rating system and shall deal with rating appeals.

RULES AND REGULATIONS

11. The Board of Directors may prescribe such rules and regulations not inconsistent with these by-laws relating to the management and operation of the corporation as they deem expedient, provided that such rules and regulations shall have force and effect only until the next annual meeting of the Assembly of Governors of the corporation when they shall be confirmed and in default of confirmation at such annual meeting of The Assembly shall at and from that time cease to have force and effect.

12. In these by-laws the singular shall include the plural and the plural the singular, the masculine shall include the feminine.

13. AUDITORS: The Governors shall at each annual meeting appoint an auditor to audit the accounts of the corporation to hold office until the next annual meeting provided that the directors may fill any casual vacancy in the office of auditor. The remuneration of the auditor shall be fixed by the Board of Directors.

**14. FISCAL YEAR: ** The fiscal year of the Federation shall be from May 1st of one year until April 30th of the following year, inclusive.

15. EXISTENCE OF PERMANENT TRUST FUND: At the coming into force of these By-Laws, there is established a Permanent Trust Fund, operating under a special Constitution, authorized by the Board, all the terms of which are set forth in the Rules and Regulations which is incorporated in and part of the Constitution.

16. DISSOLUTION OF THE FEDERATION: The decision to dissolve the Federation may only be made by the Board of Governors. It requires the same scale of votes and formalities as laid down in Article seven, Section five, for By-law Amendments and Special Commitments.

17. Upon dissolution, all the assets and property of the Federation shall, after payment of its just debts and obligations, be distributed to one or more charitable organizations in Canada recognized as such by the Canadian Government at the time of distribution.

18. The selection of the charitable organization or organizations referred to in Section 2 above, and the appointment of the assets and property of the Federation among those charitable organizations, if more than one, shall be made by the Board of Governors, deciding upon dissolution.

IN WITNESS WHEREOF we have hereunto set out hands at the City of Kingston this day of , 1976.

Applicants:

RULES AND REGULATIONS OF THE CHESS FEDERATION OF CANADA

ARTICLE ONE

Article One by Section

• Finance Provincial Organization (Collection and Counting)
• Application of Per Capita Fees
• Application of Donations
• Application of Trust Fund Donations
• Application of Life Membership Fees
• Application Trust Fund Income
• Federation May Contribute to Permanent Trust Fund
• Assembly of Governors Certificate of Authorization
• Selection of Governors by Provincial Organization
• Notification to Federation Secretary
• Terms of Office
• Replacement of Governors
• Election of President
• President a Governor at Large
• Constitution of Assembly
• General Powers of the Assembly
• General Powers of Individual Governors
• Governors-at-Large
• Meetings of Assembly of Governors
• Agenda at Annual Meeting
• Proxies
• Transacting Business by Mail
• Procedures for Governors’ Online Meetings

FINANCE PROVINCIAL ORGANIZATION:

COLLECTION AND COUNTING

1. Either of two methods of collecting fees may be used:

a) Both Provincial and CFC fees are sent directly to the CFC Business Office. Every three months the CFC Executive Director will remit fees due to the Provincial Associations, together with the names of members whose fees have been collected.

b) The Provincial Organization collects both the Provincial and CFC fees and sends the CFC fees to the Business Office together with the names and addresses of members whose fees have been collected. Such fees must be sent to the CFC within ten days of receipt by the Provincial Organization.

2. APPLICATION OF PER CAPITA FEES: Except for Life Memberships, all Membership Per Capita Fees shall be applied to the general income of the Federation, for the fiscal year concerned.

3. APPLICATION OF DONATIONS: Any donation made to the Federation, or any part of such donation, not specifically earmarked for the Permanent Trust Fund, may be donated to the Permanent Trust Fund, or the general income of the Federation, at the discretion of the Executive.

4. APPLICATION OF TRUST FUND DONATIONS: All donations received by the Federation, earmarked for the Permanent Trust Fund, shall immediately be transferred to the Treasurer of the Permanent Trust Funds, for deposit in that Fund.

5. APPLICATION OF LIFE MEMBERSHIP FEES: Life Membership Fees shall be paid to the Treasurer of the Permanent Trust Fund (Chess Foundation of Canada). If the Federation Treasurer receives any life membership fees he shall transfer them to the Treasurer of the Permanent Trust Fund for deposit in that Fund.

6. APPLICATION TRUST FUND INCOME: The income from the Permanent Trust Fund, as at the 30th April yearly, shall be transferred to the Federation Treasurer, as of 30th April yearly, to be applied to the general income of the Federation.

7. FEDERATION MAY CONTRIBUTE TO PERMANENT TRUST FUND: At each Annual General Meeting of the Assembly, the Outgoing Assembly shall decide what amount of its general funds, if any, shall be transferred to the Permanent Trust Fund.

8. ASSEMBLY OF GOVERNORS CERTIFICATE OF AUTHORIZATION: On or before the 15th day of May in each year, the Federation Secretary shall issue a Certificate to each Provincial Organization certifying to the number of Per Capita Fee payments and Life Memberships credited to that Organization, and certifying to the number of appointees who may be nominated by such organization to the Assembly for the next ensuing term of office. Accompanying that certificate the Secretary will provide a spreadsheet breakdown including meetings attended/missed and recorded votes for each motion by each Governor for that province. Both this spreadsheet and the number of Governors each province can appoint for the following year will also be posted publicly on the Federation’s discussion board in a list that will include all Governors, Provincial, At-Large and Life.

9. SELECTION OF GOVERNORS BY PROVINCIAL ORGANIZATION: As soon as possible after the receipt by a Provincial Organization of the aforementioned Certificate, such body will convene a meeting of its Federation Members for the purpose of electing its necessary number of nominees for the Board for the ensuing term. However should the Provincial Organization see fit, it can devolve the holding of meetings to regional affiliates, and restrict the Federation Members to voting only for the CFC Governors allocated to that particular region. {Motion 2009-12 2009 AGM Liles/von Keitz}

10. NOTIFICATION TO FEDERATION SECRETARY:

a) Each Provincial Organization will then immediately inform the Federation Secretary, as to the names and addresses of its nominees.

b) In the event that any Provincial Organization shall fail to inform the Federation Secretary, before the commencement of the next Annual Meeting of the Assembly of the names and addresses of the full number of nominees to which it is entitled, then the Incoming Assembly shall not be bound to further consult that Provincial Organization, and may proceed to appoint any person who is willing to act, and who, in the opinion of the Assembly, would adequately represent the interests of the Provincial Organization concerned.

11. TERMS OF OFFICE: The Governor-elect shall take office as provided in the Constitution, and continue to hold office until their successors are elected or appointed.

12. REPLACEMENT OF GOVERNORS: Upon a Governor vacating the office of Governor, the remaining Members of the Assembly shall have the power to fill the vacancy created, and the Governor so appointed shall hold office for the balance of the term of office of the Governor for whom he is substituted, provided, however, that in so replacing a Governor, the Board shall observe the following provisions:

a) If such vacating Governor was seated as a nominee of a Provincial Organization, the Assembly shall notify the Secretary of such body, requesting a new nominee within 21 days, and if and when such nomination is received by the Federation Secretary, within the time specified, then such nominee shall be declared by the President to be seated.

b) If such vacating Governor was seated as an appointee of the Assembly, the Assembly shall not be bound to consult the Provincial Organization concerned, but may appoint any person who is willing to act, and who, in the opinion of the Assembly would adequately represent the interests of the Provincial Organization concerned.

c) If, under the provisions of Sub-paragraph 12(a) above, the Provincial Organization fails to act within the specified time, then the Board may appoint any person who is willing to act, and who, in the opinion of the Board would adequately represent the interests of the Provincial Organization concerned.

13. ELECTION OF PRESIDENT: Immediately upon the convening of the Incoming Assembly, the Chairman shall call for the election of a President for the ensuing term, and in this matter the retiring President shall have a deliberate vote.

14. PRESIDENT A GOVERNOR AT LARGE: Immediately upon his election, the President shall cease to be a voting Governor for his Provincial Organization, and he shall have power to appoint an acting Governor in his stead, if necessary to ensure full representation for the Province he represented, and such appointment shall be for the balance of the Annual General Meeting then in session, and subject to the subsequent nomination of a Governor by his Provincial Organization, as otherwise provided for. In all matters to be decided by a vote of the Board, the President shall have a casting vote in the event the voting would otherwise be tied.

15. CONSTITUTION OF ASSEMBLY: The President, together with appointed Governors, shall constitute the Board for the ensuing term, and shall hold office until their successors are appointed or elected.

16. GENERAL POWERS OF THE ASSEMBLY: The Assembly shall have plenary power to exercise in the name of the Federation all the powers of the Federation as set forth in its Constitution; it shall have full control over the affairs of the Federation. Any power conferred by the By-Laws upon any Governor or Governors may also be exercised by the Assembly.

17. GENERAL POWERS OF INDIVIDUAL GOVERNORS: Each individual Governor, is hereby charged with the responsibility of exercising his own independent judgement in all matters which may come before the Assembly for consideration; he may act in accordance with the directions or advice given to him by his Provincial Organization, but such shall not affect his power or status to vote on any matters before the Assembly and regardless of whether or not his Province may be affected by decision of the matter under consideration. It is the general intention of this Section to define beyond any doubt, the status of each Governor, as that of a Governor in fact, and not that of a delegate.

18. GOVERNORS-AT-LARGE: The replacement of the Chairman of the Board of Trustees of the Permanent Trust Fund (Chess Foundation of Canada) shall be made in accordance with the Constitution of the Foundation. The replacement of the President of the Canadian Correspondence Chess Association shall be made in accordance with the Constitution of that Association.

19. If the position of Immediate Past President of the Federation or Immediate Past Chairman of the Board of Trustees of the Permanent Trust Fund become vacant, this vacancy shall not be filled until the current President or Chairman respectively become Immediate Past President or Immediate Past Chairman through the election of another President or Chairman respectively.

20. MEETINGS OF ASSEMBLY OF GOVERNORS: There shall be an Annual Meeting of the Assembly to be held at a time and place, and for the purpose of transacting business, all as hereinafter set forth:

AGENDA AT ANNUAL MEETING

I) The President, or in his absence, the Vice-President, or in the absence of both, a Chairman to be selected by the Governors present, shall take the chair.

II) The Secretary, if present, shall act as Secretary of the meeting, or in his absence a Secretary of the meeting shall be appointed by the Governors present.

III) The Chairman shall announce -

a) Members of the Outgoing Assembly present in person;

b) Members of the Outgoing Assembly represented by proxy;

c) Members of the Incoming Assembly present in person;

d) Members of the Incoming Assembly represented by proxy;

e) The Chairman shall give such directions as he may consider advisable for the conduct of the Meeting to the general intent that members of both the Incoming and Outgoing Assemblies shall be entitled to be present throughout the meeting, but that Members of the Outgoing Assembly only shall vote on matters coming within Sections IV to XIII of this Agenda, and members of the Incoming Assembly shall vote on matters coming within Sections XV to XXVI of this Agenda.

IV) The Minutes of the last Annual Meeting shall be read.

V) The President shall report on the affairs of the Federation generally, during the past year.

VI) The Secretary shall report as to matters in connection with his office, during the past year, other than individual Memberships.

VII) The Auditor’s report shall be read, and if the Auditor is personally present, or represented at the meeting, he may also be called upon for explanatory comment at the request of the Chairman.

VIII) The Treasurer shall report on matters pertaining to his office, during the past year, with such explanatory comments as he may deem advisable, and shall answer any questions which are put to him by the meeting.

IX) The Report of the Chairman of the Permanent Trust Fund shall be received and read.

X) The Chairman shall call any Officers or representatives of any special matters during the past year for such Reports as he may consider advisable, or as may be requested by the meeting.

XI) The Secretary shall secure a decision of the Assembly as to a donation, if any, to the Permanent Trust Fund.

XII) The Chairman shall throw the meeting open for consideration of any other matters which should be considered by the Outgoing Assembly, or in respect of which it is desirable to have the expression of opinion of the Outgoing Board, or any individual member of the Outgoing Board, recorded in the Minutes.

XIV) The Chairman shall declare the business of the Outgoing Assembly completed, and the Incoming Assembly shall forthwith take office. The Chairman shall remain in the Chair until the new Officers are appointed.

XV) The new Officers of the Federation as provided for in the Constitution shall be elected in a manner to be directed by the Chairman.

XVI) The new President shall take the chair, or in his absence, the Vice-President, or in the absence of both, the Meeting shall elect a Chairman.

XVII) An Auditor shall be appointed.

XVIII) The Meeting shall be thrown open for discussion of any unfinished business of the Assembly, or of any officer, or Committee appointed by the Outgoing Assembly, and any Officer or Committee shall be appointed as may be necessary for the purpose of completing such unfinished business.

XIX) The meeting shall be thrown open for discussion generally on matters of new business other than finance.

XX) Unless this has already been done by the Assembly at a previous General Meeting or by mail-vote, the time and place for the next ensuing Canadian Chess Championship shall be fixed, or if it is not practicable to fix a time and place, then the matter will be referred to the Board of Governors for necessary action. Any special officials required in connection with the Canadian Chess Championship shall be appointed, or if it is deemed inadvisable to appoint such officials, then this matter shall also be referred to the Board of Directors.

XXI) The time and place for the next Annual Meeting of the Assembly shall be fixed, or if this is not practicable, the matter shall be referred to the Board of Directors for its necessary action.

XXII) The meeting shall be thrown open for discussion of finances generally.

XXIII) Any other matters may be brought before the Assembly for consideration in the discretion of the Chairman.

XXIV) All necessary arrangements may be made and directions given to any Officers to facilitate the carrying on of the business of the Assembly and the Board of Directors during the year.

XXV) The Chairman shall adjourn the meeting for such length of time as he may deem advisable, for the purpose of enabling the Secretary to prepare a corrected copy of the Minutes of the meeting. The Secretary, if different from the Secretary of the Outgoing Assembly, shall collaborate with the latter in preparing the Minutes. When the Minutes have been completed, the meeting shall reconvene, and the Minutes shall be read to the meeting and shall be subject to such amendments or corrections as may be necessary, and when settled, shall be signed by the President and Secretary. Instead of proceeding under this Sub-section, the Chairman may, in his discretion, adjourn the meeting sine die, in accordance with the provisions of Sub-section (XXVI) of this paragraph.

XXVI) If it is not practicable to have the Minutes completed, corrected and signed, the meeting shall be adjourned sine die, and shall not be deemed to have been completed until the Secretary shall have transmitted a copy of the Minutes to each Member of the Outgoing and Incoming Assembly for correction and comment within such time limit as may be set by the Chairman, and on the expiration of such time limit, the Chairman may correct the Minutes as he deems advisable for permanent recording in the Minute Book, and the meeting shall then be completed.

21. PROXIES: Proxies are not applicable to a meeting of the governors that is conducted entirely online and over the Internet. [Motion 2011-E] [Proxies are therefore eliminated as a consequence of Motion 2013-M (McKim/Bond)]

22. TRANSACTING BUSINESS BY MAIL:

a) Any member of the Assembly, desiring a decision to be taken by the Assembly pertaining to the affairs to the Federation, may prepare a form of resolution covering the matter in question, and mail the same to the Secretary. The Secretary shall then refer the resolution to the President and shall point out to him any previous resolutions or Minutes of the Assembly which may affect the matter in question.

b) If it appears to the President that the resolution in question involves an amendment of a previous resolution, or involves an alteration or limitation of the authority of any functioning committee, or if it appears that the resolution should be clarified, the President shall thereupon write to the Governor who submitted the resolution, setting forth comments and suggestions.

c) If the resolution is already in satisfactory form to be voted on by the Assembly, or if it is subsequently revised so as to be in a satisfactory form to be voted on by the Assembly, the President shall then refer it back to the Secretary, who will make copies and transmit one copy to each member of the Assembly, accompanied by a letter wherein each Assembly member will be instructed to either record his vote (Yes or No) or to propose an amendment, the vote or amendment to be in the Secretary’s hands by a date to be fixed by the President.

d) If votes are received by the Secretary but no amendments, he shall communicate the results of the voting to the President, and upon receiving the President’s instructions shall inform each member of the Assembly if the resolution has been approved or not.

e) If the Secretary has received any amendments within the time limit, he shall make copies of same and shall mail them to the Assembly members for further amendment or comment, with a further time limit for replies. If at the expiration of such second time limit it appears to the President the matter has become too involved to make a decision by mail, the President shall have the right to defer any action on the resolution until the next meeting of the Assembly.

f) If, on the other hand, it appears that the resolution can be voted on as drafted or amended, the Secretary shall transmit the resolution, together with any proposed amendments, to each Assembly member to be voted on, accompanied by a letter, in which it will be stated that no further amendments will be received and the votes should be recorded in any form to be specified by the President. The President may require any amendment to be voted first, and may also require any Assembly member to cast a contingent vote upon any resolution as originally drafted, in the event of an amendment being defeated.

g) On all matters of procedure, the decision of the President shall govern.

h) In the event that a majority of the votes received by the Secretary within the time limit specified by the President, is in favour of the Resolution or amended Resolution, and provided the requirements of Article Seven, Section Five, are met where applicable the Resolution shall be inserted in the Minute Book, and shall be as valid and effectual as a decision of the Assembly, as if it had been passed at an Annual Meeting.

i) In the event of any resolution or amended resolution being rejected by such majority of the Assembly, all correspondence, notes, drafts, re-drafts, etc., shall be retained in a file by the Secretary and no records shall be entered in the Minute Book, but the same shall be referred to the next ensuing Annual Meeting of the Assembly, who may direct a summary or record of the matter he inserted in the Minute Book for purposes of record as such meeting may consider advisable.

22A. PROCEDURES FOR GOVERNORS’ ONLINE MEETINGS:

1. The Meeting [Motion 2010-18]:

   i) Meetings shall be held publicly [Motion 2013-N (McKim/Bond)] on the CFC Governors’ Discussion Board.

   With a majority vote of Executive members a motion or discussion at a meeting may be started in the private forum as a confidential discussion. Such discussion may be made public by 2/3 majority vote of the Governors (via a properly seconded motion, which is also confidential until such time as it passes). Such a motion must be moved and seconded within the timelines of the meeting and a vote must be held within two weeks, if it is not possible during the meeting. [Motion 2013-N Amendment (Mallon/Zeromskis)]

   ii) Meetings shall be held from the 1st to the 7th of every third month, beginning with the CFC AGM in July [See Motion 2013-M (McKim/Bond)]. The meeting will start at 11:00AM on the 1st and conclude at 10:00PM on the 7th (subject to a motion ammendment extension). All times in this section are Eastern Time.

   iii) There shall be a quorum of 15 governors to constitute a meeting.

   iv) Motions will be passed during meetings, and such meeting extensions as may be required due to amending motions.

   v) The President, or someone designated by him/her as an alternate, shall chair the meeting.

   vi) The Posting Secretary will post the agenda items to be dealt with.

   vii) Proposed agenda items will be sent to the Secretary by 6:00 PM, two days before the start of the meeting. The Secretary will assemble these suggestions and forward them to the President. The President shall draw up the meeting final agenda (he may consult with the Secretary in doing this). The President shall publish the agenda as soon as possible, before the meeting.

   
   

2. The Role of the Chairperson:

   i) The Chair will decide on procedural matters such as motions of order, when to close agenda items, whether to add items to the agenda after the deadline, adjournment, etc.

   ii) The President shall initially abstain on all motion votes. However, in case of a tie vote on motions or elections, he shall have the tie-breaking vote.

3. The Role of the Posting Secretary: The Posting Secretary, or his/her designated alternate, shall be made a Governors’ Discussion Board Administrator. S/he shall post the meeting agenda, discussion threads and motion voting threads on the Governors’ Discussion Board as follows:

   i) Posting of Meeting Agenda – As soon as the Secretary can, s/he shall post the agenda on both the Governors’ Discussion Board, and the members’ CFC Chess Forum.

   ii) Agenda Items – each agenda item shall be a new thread. The opening agenda item will be “Those Present”, where governors will sign in. It will be a “sticky” so it remains at the top of the page. The second last agenda item will be “New Business”. The Chair will instruct the Posting Secretary whether to open a new thread on “New Business” items proposed (i.e. whether there is sufficient meeting time left to deal with the item; etc.)

   iii) Agenda Item Introductions – the Posting Secretary will post any preliminary introduction statement, giving relevant facts and issues, as the first post under agenda item headings. These will have been developed by the Secretary, in consultation with the agenda item proposer, in advance of the meeting.

   iv) Motions – motions will be “stickies” at the top of the page, and will only be used for recording governor votes. No voting on motions can occur until after 9:00PM on the 4th, to allow for initial discussion, and the filing of amending motions. After voting on motions has commenced, there can be no amending of the motion. Motions voting closes at 6:00PM on the 7th. Discussion of motions will be under normal agenda item headings.

   v) Amending Motions – motions to amend a tabled motion may be introduced up to 6:00PM on the 3rd. A discussion thread for them shall be started. They shall be voted on by the normal motion vote closing time – 6:00PM on the 7th. Once an amending motion is filed, the main motion sought to be amended shall be temporarily closed, pending the outcome of the amending motion.

   vi) Motion Meeting-Extension – where a motion has been “closed” due to an amending motion, as soon after 6:00PM on the 7th as possible, the Posting Secretary will reopen the motion, or if amended, start a new thread on voting on the amended motion. There will no longer be a discussion thread for the unamended motion nor a new one started for the amended motion. The meeting will then be extended to 6:00PM on the 10th to vote on this motion(s) (and for no other business). Voting on this motion(s) shall be closed at 6:00PM on the 10th.

4. Agenda Item Summary: At 9:00AM on the 6th, or as soon thereafter as possible, the President, or the Posting Secretary if asked by the President, will post a summary of the agenda item discussion, setting out the critical points and the majority view, if any, on any controversial issue. S/he will propose what action might be taken on the agenda item, if any, in his/her opinion. Governors will have until 9:00PM on the 7th to respond to the President’s Summary. Whether the President or Posting Secretary summarizes discussions during a meeting extension is optional.

5. Vote Results: As soon after the close of voting on motions as possible, the Posting Secretary will post the results of all motions, giving the names of governors and their vote, and confirm whether the motion passed or failed (e.g. whether constitutional amendments achieved the 2/3 majority needed) on the Governors’ Discussion Board and the members’ CFC Chess Forum. [Motion 2011-D]

6. Meeting Minutes: [Eliminated as a consequence of Motion 2013-N (McKim/Bond) and Motion 2013-O (McKim/Bond), which make meetings public and replace Governors’ Letters with quarterly voting ledgers, respectively]

7. Governors’ Letters: [Replaced with quarterly voting ledgers as a consequence of Motion 2013-O (McKim/Bond). These ledgers contain the full voting record of the Assembly of Governors for the term and are provided between meetings. As outlined in (6), above, Meeting Minutes are not made available] The Governors’ On-line Meetings, will replace the tradition of motions being discussed and voted on in Governors’ Letters. Motions filed will now be for the next Governors’ Meeting, unless dealt with by e-mail.

23. That in the event a governor’s vote is needed outside the times of the regular online meetings and AGM, such a vote will take place on the governors’ private discussion forum following not fewer than 72 hours of exclusive discussion time on that forum. An email must be sent to all governors at the start of discussion giving them a direct link to the discussion, with the same happening as of the start of voting. [Motion 2013-Q (Mallon/Craft)]

For Article Two of the Rules and Regulations. See Section #10 of this HANDBOOK.

SECTION 3 - Motions Approved by Governors

This section contains motions not incorporated into other sections of the Handbook.

Incorporation Motions - 1977 Annual Meeting:

301. That the incorporated CFC officially take over the assets and liabilities of the unincorporated CFC retroactive to the date of incorporation, namely, October 1976, and that all acts and decisions taken by the Executive and the Board of Governors of the unincorporated CFC since October 1976 to date be validated, ratified and confirmed.

301. Handbook - that the rules of procedure contained in the 1974 Handbook of the unincorporated CFC governing tournaments conducted under its jurisdiction and as amended by it from time to time, be continued in full force and effect by the incorporated CFC unless and until modified, changed or amended by the Board of Governors of the incorporated CFC.

Memberships:

321. Honorary Members (1982) R. Lemelin, D.A. Yanofsky, C. Large, P. Haley, and N. Divinsky, in recognition of their contribution to the development of chess in Canada, are made Honorary members of the Chess Federation of Canada.

322. FIDE Title Honorary Membership: All Canadian citizens who hold the FIDE titles of International Grandmaster, International Master, International Woman Grandmaster, International Woman Master and International Arbiter are granted honorary membership in the CFC. Non-citizens who hold these titles and are ordinarily resident in Canada are to be granted honorary membership so long as they remain so resident. [see Motion 91-6, GL, March 1991, p.4-3]

323. Membership Renewals

• Motion 1: Membership renewals, if paid within one calendar month of expiry, are deemed to be continuing memberships and the new membership expiry will be 1 calendar year from the old expiry date.
• Motion 2: Membership purchases for new members and for returning members who are not considered continuous members have an expiry date of 1 calendar year from the 1st of the next month after the date of receipt. For the purposes of this motion, date of receipt is defined as the earlier of a) receipt of payment at the CFC business office or b) the starting date of any tournament for which the membership was required.
• Motion 3: The membership expiry is at 11:59pm of the day listed as the expiry date.

(2013 AGM, Moved by Paul Leblanc, Seconded by Fred McKim)

324. Institutional Membership: Any institution may become an Institutional member on payment of a fee of $30.00 per annum. Institutional members have a right to receive the magazine but have none of the other rights associated with other types of membership.

327. Honorary membership for foreign titled players: IMs, IGMs, WGMs and WIMs from foreign countries who come to Canada to play are accorded a one month honorary CFC membership. [see Motion 85-8; GL, September 1984, p.2-3A; as amended by Motion 91-6, GL, March 1991, p.4-3]

329. Membership Termination: Any CFC member who remains financially indebted to the CFC for 90 days shall, following appropriate notice, have their membership terminated. [re: Motion 90-6; GL, September 1989, p.1-1]

Other Motions:

331. Officer Eligibility: The clause in the constitution (By-law 2, 14.) prohibiting persons involved in a chess-related business from being elected or appointed as a general officer is interpreted as being “No person may be elected or appointed as a general officer if he earns a substantial portion of his income from a chess-related business”.

333. Chairman Voting at Annual Meeting: The Chairman at the Annual meeting may not vote except in the event of a tied vote.

334. Free CFC Handbook to Incoming Governors: That the Handbook be distributed free to all Incoming Governors [see Motion 90-11, GL, September 1990, p.1-15]

335. National Chess Library: That the CFC establish a National Chess Library to be housed at the national headquarters in Ottawa. [see Motion 91-3, GL, December 1990,p.2-8]

340. Governors’ Letter [Eliminated - See Motion 2013-O (McKim/Bond)]

341. Language of Motions: Motions will be sent out in both French and English and the text in the submitted language will be authentic.

342. Olympic Fund Statement: The following message will be placed in front of all Olympic Fund reports and advertisements:

“All donations to the Olympic Fund will be used to alleviate the drain on the CFC’s general funds, thus benefiting all parts of Canada participating in a constructive manner”.

350. CFC Management Committee: A Management Committee was formed to :

1. initiate a budgeting process
2. act as a liaison between the Executive and the Business Office
3. deal with employee salaries and contracts.

[see GL, August 1985, p. 1-19]

360. CFC Payment of Players’ Expenses: Concerning a player’s expenses to national and international tournaments,

a) When a Provincial Association is not affiliated with the CFC, the CFC contribute to deficits only proportionally to the number of CFC members in the Provincial Association’s total membership, in any case the CFC shall contribute a minimum of 25% of the deficit; [Motion 89-12, AGM 1988]

b) the unaffiliated Provincial Association shall be invited to pay the other share, and is thereby guaranteed credit in subsequent reports if the reply is positive;

c) the player shall be given a similar invitation to pay, and an assurance that no matter what their Provincial Association’s response might be, the player will keep the right to play, and will benefit from the CFC’s proportional financial support;

d) the CFC Executive shall set a time limit for the sum to be received from either source, and for the player to be informed of the outcome. The player shall then be subject to the usual deadline for acceptance of invitations;

e) The Canadian Champion is exempted from the preceding, since the Champion shall not be considered as representing a particular province. [see Motion 85-9; GL, December 1984, p.3-7]

f) The Canadian Junior Champion and the Canadian Cadet Champion are exempted from the preceding, since they shall not be considered as representing a particular province [GL resolution 95-8].

360.1 Funding for Quebec CFC Members: The CFC will provide funding for Quebec CFC members for international and other events on a basis fully consistent with that given to all other members. [ref: Motion 89-19;GL, November 1988, p.2-11]

360.2 CFC-FQE International Funding Negotiations:

1. The CFC Executive will spare no efforts to obtain a meaningful financial contribution from the FQE to help offset the international obligations of the CFC.

2. If no signed agreement is available for presentation in Governors Letter #2, 1990, motion 89-19 will expire on November 30, 1990 and the Executive shall present a suitable motion to the Governors for consideration at that time, based on 0% financing. [ref: Motion 90-1; GL, September 1989, p.1-9]

370. Membership Cards for Tournament Entry:
< clause 370 is now suspended: the office has discontinued issuing CFC membership cards >

All potential participants in a CFC rated tournament shall be required to produce an up-to-date CFC Membership card or a recently dated receipt for CFC membership. If the potential participant cannot present such a card, he will not be allowed to participate in the tournament without paying CFC membership to the tournament organizers before his entry is accepted.

375. Tournament Playing Fee: Effective May 1st, 2009 the CFC Tournament Fee will be $20 per player per tournament, $4 of which will go to the Provincial Authority. The CFC Tournament Fee for juniors will be $10 per player per tournament, of which $2 will go to the Provincial Authority. [2008/09 GL5 Lavin/Smith]

380. Blacklist: A blacklist will, upon request, be distributed to CFC Governors, Tournament Organizers, and active Tournament Directors which will list the names of players who a) have written bad cheques to tournament organizers, in this case the name of said organizer should also be included; b) repeatedly play without a CFC card and avoid paying CFC dues.

In order that names appear on the list, the organizer should include evidence such as bank statements. This list should be distributed once every two months.

Sanctions in effect:

386. a) Any tournament run by any person or persons or company who frequently fails to fulfill his or their obligation to the Prize Fund or who bounces cheques should be barred from running CFC rated events until all debts are paid in full and until satisfactory assurances are provided to the CFC that future commitments will be met. The word “frequently” is open to interpretation by the Executive of the CFC and may require as few as two events. [see Motion; GL, September 1988, p.1-47 of Appendix A]

b) The CFC will not rate any chess tournament in which Ken Field is an organizer or director until the money he owes to the CFC, together with 15% annual interest, is paid to the CFC.

387. Tournament Director Obligations: [Motions 96-8, 96-9, 96-10 and 96-11 from Governors’ Letter #5, 1995/96]

That the ads in En Passant display LMR for Latest Magazine Rating or LAR for Latest Available Rating, and further, that organizers be bound by this notice.

That organizers of all CFC rated chess events publicly post financial statements (in other words, of revenues/expenses) at the tournament site prior to the final round.

That all organizers of CFC rated chess events publicly post prize fund distribution at the tournament site prior to the last round.

That all prize winners on site in a CFC rated event acknowledge receipt of the prize in writing.

388. Tournament Organizers Obligations Motion Craver/Keshet in 2001-2 GL1 From AGM: Collection of Provincial dues be mandatory by tournament organizers

389. Tournament Miscellaneous Motion Bunning /Taylor in 2002-3 GL1 From AGM: The CFC will not rate or advertise conflicting events in a province upon request from that province.

390. Provincial Association Reports Motion Patterson/Cohen in 2003-4 GL1 From AGM: The CFC requires an annual report from the provincial associations on their well being, a list of officers and certain other relevant information.

391. Financial Summary Motion Harper /Stockhausen in 2004-5 GL1 From AGM: Beginning with August 2004, the CFC Treasurer together with the CFC Office staff shall publish a summary as determined by the CFC Executive of the CFC every quarter, in the format that is currently used by the CFC Office.

392. Post Secondary Chess Motion Dixon /Barron in 2004-5 GL3 “Post Secondary Chess” is a new area of affiliation with the CFC. The main goal is to establish the Canadian Post - Secondary Chess Association {CPSCA}

393. Governors Letter [Eliminated - See Motion 2013-O (McKim/Bond)]

394. CFC Retail Rights Motion Bunning /Stockhausen in 2008-09 GL1 AGM: Unless a bid specifically specifies that they will not do so, the organizers of both the CYCC and the Canadian Open must provide at no cost to the CFC a suitable space, in terms of size and location, where the CFC can sell books and equipment. The CFC may conduct these sales from it’s own stocks or may contract this right out if it is deemed appropriate to do so.

395. Accreditation of TDs Motion Denommee /Craver in 2007-08 GL1 From AGM: Establish a committee to recommend procedures to accredit TDs and organizers at different levels in Canada.

396. Director of Fundraising Motion Pacey /Cohen in 2004-05 GL8: At the 2005 Annual Meeting the Assembly shall appoint a general officer known as the Director of Fundraising, whose duty is to apply for government and foundation grants, and seek corporate sponsorship on behalf of the CFC.

397. Ethics Committee {Motion Lambruschini/Dutton in 2005-06 GL7} Be it resolved that the CFC create an Ethics Committee to address unsportsmanlike and unethical behavior by members. Members can appeal to the Ethics Committee when their good standing has been impugned or to draw attention to unethical behavior on the part of CFC members. The Ethics Committee shall operate as follows:

Composition

• The EC will be chaired by a member of the CFC Executive, to be appointed by the President during the Incoming AGM.
• The EC will include the CFC Masters Representative.
• The EC will include one other respected individual, to be elected at the same time as the other CFC Directors.
• The term of the two members other than the Masters Representative will last until the AGM of the following year.

Responsibility

• An appeal by a CFC member to the EC is to be made directly to the Chair, with a copy sent to the Business Office.
• The Chair will determine in consultation with the other members of the EC, as well as the persons involved, whether the appeal is justified, and if so, what level of rebuke is called for against the offending party.
• It is the responsibility of the Chair to ensure an adequate public response is made to defend the good standing of the CFC member when unethical behavior has harmed an individual member. Official statements from the EC should be posted on the CFC website and Discussion Forum. [Motion 2013-O (McKim/Bond)]
• It is the responsibility of the EC to consider the degree to which unethical behavior in question has reflected poorly on the Canadian chess community. The EC must strive to take measures to protect the public integrity of the Canadian chess community.

Authority

• Depending on the severity of the ethical misconduct of a CFC member, the EC will have judicial authority ranging from the issuing of a written warning to expulsion from the CFC.

398. Canadian Team Championship The Chess Federation of Canada establish a Canadian Chess League to operate on an annual schedule. [Motion 2012-Q McKim/Rekhson]

399. The CFC President is authorized to pay all fees due to FIDE without prior approval from the Governors (see minutes of Annual Meeting, August 1975, p. 21). [2013-J Bond/Gillanders]

3000. All Canadian Citizens who hold the FIDE titles of International Grandmaster, International Master, and International Arbiter are granted honorary membership in the CFC. Non-citizens who hold these titles and are ordinarily resident in Canada are to be granted honorary membership so long as they remain so resident. (See minutes of Annual Meeting, August 1976, p. 19. Note: the CFC Executive on 82.01.30 interpreted this as including Women’s titles, but ex excluding FIDE Master, postal or composing titles.) [2013-J Bond/Gillanders]

3001. Crosstables That Crosstables /Tableaux de résultats be posted on the CFC website in the international format, using the symbols + for win, - for loss, = for draw.

3002. Eligibility for paid positions Be it resloved that any member of the CFC Executive be ineligible to bid for any paid positions with the CFC for a period of 1 year after leaving office. [Best/Gordon, October 2013]

SECTION 4 - CFC Rating System & FIDE Rated Events

401. Overview Ratings provide a way to compare the strengths of two players without requiring them to play each other.

A rating is a number that may range from about 300 to about 2800. A player rated 100 points higher than another should expect to win 5 games out of 8. If the difference is 200, the higher rated should win 3 of 4; for 300 it’s 7 of 8. Three out of four could be three wins and one loss or two wins and two draws.

A player may become rated by competing in a CFC-rated event of 3 or more rounds. Ratings may go up or down based on results in CFC-rated events.

By tradition, a player rated over 2200 is called a Master. Only about 1% of all competitive players are Masters. The other traditional classifications are: 2000 - 2199 Candidate Master [Motion 87-8» see GL, October 1986, p. 26]; 1800 - 1999 Class A (or Category I); 1600 - 1799 Class B ( or Category II); 1400 - 1599 Class C (III); 1200 - 1399 Class D (IV); below 1200 Class E (V).

The titles of International Master and Grandmaster are awarded by the World Chess Federation (FIDE). They correspond roughly to ratings of 2400 and 2500. The highest rated active player is World Champion Gary Kasparov at 2800, achieved with the January 1, 1990 FIDE list.

Previously, the highest rating ever was Bobby Fischer’s in 1972 - 2780. An average competitive player is about 1750; a bright beginner about 1200.

402. National Rating Committee: Whereas it is widely accepted that the CFC rating system is in need of both near term adjustments and an accurate longer term method of monitoring the rating system to ensure the ongoing integrity of the rating system.

Be it resolved that the CFC establish a National Rating Committee responsible for both implementing near term adjustments to the rating system and establishing a credible long term monitoring process.

{2005-06 GL10 Bond/Urquhart}

410. ESSENTIAL REGULATIONS

411. Rateable Tournaments: To be rated under the CFC “standard” rating system the time control must be at least 60 minutes per player for the game (or for 60 moves with increment). To be rated under the CFC Quick rating system the time control must be at least 5 minutes but less than 60 minutes per player for the game (or for 60 moves with increment).

There may be many complicated time controls. The intention is to stick to the maximum game time. Non sudden death time controls shall not have a rate of play exceeding one move per minute. For both rating systems, all secondary time controls must be a minimum of 5 minutes long.

All games in a tournament should fit the same category. All time controls of a tournament must be advertised and/or posted prior to the tournament. Any Quick rated tournament must be advertised as such prior to the tournament.

During a rated event, no player is allowed to be in competition with more than 1 opponent, including opponents in other events. [CFC Executive motion carried, 2001-02]

The Executive Director has discretion to accept or refuse any tournament for rating where the intent of this rule has not been followed. [see Motion 90-11, as amended, GL, September 1990, p. 1-13 - 1-14]

All events rated Standard/Regular should:

1. use chess clocks

2. require both players to record moves

3. have time set for no less than game in 60 minutes per player (may include increments based on 60 moves) (CFC Handbook article 411)

4. have time controls and round times advertised in pre-event advertising and posted on organizer’s website (CFC Handbook article 411)

5. have no more than 4 games per day

6. include the exact time control with the rating submission to the CFC

Otherwise, events must be submitted for Active/Quick Rating. Rare exemptions may be granted on the recommendation of the Rating Auditor and approved by the CFC Executive. [Motion 2012-U Leblanc/McKim]

411.1 Quick Chess: [Motion 2012-P Armstrong/McKim] That CFC combine the current “Active” and “Blitz” Rating Systems, and expand them into one system called a “Quick Chess” Rating System, on the following terms:

1. it will accept “quick chess” tournaments with time control from Game/5 ( with increments Game/3 with 2 sec. increment ) to Game/59. Games 15-59 min. will be the regular K factor ( 2200+ - 16; U 2200 - 32 ), while those 5-14 min. will be one-half K factor ( 2200+ - 8; U 2200 – 16 ).

2. Prior to establishing the new “Quick” rating, all “Active” ratings that are more than 100 points below the “regular” rating will be revised to CFC regular - 100. The CFC “quick” rating will be the maximum of the CFC Rating (if any games played since 2006/01/01) and the CFC “active” (if any games played since 2006/01/01).

3. Players must be CFC members. Alternatively, a modified tournament playing fee will suffice: the CFC portion of the quick chess tournament playing fee is the normal CFC portion of the tournament playing fee reduced from $16 to $8 (adult) and from $8 to $4 (junior); added to this will be the applicable provincial dues. The price for the “quick chess” tournament playing fee will be reviewed by the executive after 6 months.

4. The “quick chess tournament” rating fee will be 50% of the normal rating fee.

5. The current practice of all-junior tournaments of less than 1 hour not requiring any CFC membership or tournament playing fee, and being rated for $0.50 per player, will continue as an exception in the system.

411.2 Rating of Junior Events:

{Removed, see 2005-06 GL9 Mallon / McDonald} [Original Motion See GL2 1999-2000, October 1999]

412. Current Ratings: All events are normally rated in chronological order with the current ratings from CFC files. When an event is rated, the ratings produced become the new current ratings and are used for the next calculations. The ratings of players who are inactive are still valid, except that the ratings of players rated under 1400 are cancelled after 5 years of inactivity. [ref: GL, September 1979, p.25]

413. Matches: Individual matches are rated with the following restrictions:

a) the maximum change allowed as a result of a match is 50 points;

b) match results must be dated and signed by both players;

c) the rating difference between the two players must not exceed 400 points.

414. Equations: The equations used to calculate ratings are as follows:

a) For previously unrated and provisionally rated players, the performance rating is:

Rp = Rc + 400 (W - L) / N

where Rp is the performance rating, Rc is the average rating of the player’s opponents, W is the number of wins, L is the number of losses, N is the total number of games played.

b) For players with established ratings the new rating is

Rn = Ro + 32 (S - Sx)

In applying this equation to players of 2199 or over, change 32 to 16. For players who start an event below 2199 and then in the event go above 2199 the gains are computed normally, namely with 32 in 414b and then the increase over 2199 is cut in half. For players who start an event above 2199 and then in the event go below 2200 the loss is computed normally, namely with 16 in 414b and then the decrease under 2200 is doubled.

Where Rn is the post event (new) rating before the application of bonus or participation points, Ro is the pre event (old) rating, S is the score, and Sx is the expected score. This is determined by the following table to two significant decimals (a more accurate determination of the expected score may be used in the actual calculation):

Expected Result of Game (For example, the higher rated player should score 3-1 in a 4 game match, for a difference in rating of 189-197 points.)
Rating Difference	Expected score for higher rated player	Expected score for lower rated player
0-3	.50	.50
4-10	.51	.49
11-17	.52	.48
18-25	.53	.47
26-32	.54	.46
33-39	.55	.45
40-46	.56	.44
47-53	.57	.43
54-61	.58	.42
62-68	.59	.41
69-76	.60	.40
77-83	.61	.39
84-91	.62	.38
92-98	.63	.37
99-106	.64	.36
107-113	.65	.35
114-121	.66	.34
122-129	.67	.33
130-137	.68	.32
138-145	.69	.31
146-153	.70	.30
154-162	.71	.29
163-170	.72	.28
171-179	.73	.27
180-188	.74	.26
189-197	.75	.25
198-206	.76	.24
207-215	.77	.23
216-225	.78	.22
226-235	.79	.21
236-245	.80	.20
246-256	.81	.19
257-267	.82	.18
268-278	.83	.17
279-290	.84	.16
291-302	.85	.15
303-315	.86	.14
316-328	.87	.13
329-344	.88	.12
345-357	.89	.11
358-374	.90	.10
375-391	.91	.09
392-411	.92	.08
412-432	.93	.07
433-456	.94	.06
457-484	.95	.05
485-517	.96	.04
518-559	.97	.03
560-619	.98	.02
620-734	.99	.01
735 and over	1.00	.00

c) Participation Bonus Points {Motion 2008-10 GL6 Stockhausen/Craver} {Eliminated July 2010 AGM Toronto}

d) Result Bonus Points [Motion 2012-S Leblanc/McKim]

BONUS₁ = a * R_MaxBonus * K_e
BONUS₂ = b * R_ChangeBonus * (R_new – R_old – Threshold) * K_e
BONUS_Total = BONUS₁ + BONUS₂

where:

• No bonus points are awarded if less than 4 games are played;
• a = 1 if the new rating is at an all time high, 0 otherwise;
• b = 1 if R_new > (R_old + Threshold), 0 otherwise;
• Threshold = R_{ChangeThreshold} * K_e * sqrt(n)
  where n is the number of games played;
• K_e is the ratio of the player’s K factor to the K factor used for players rated under 2200;
  • For the CFC rating system, K=32 for players under 2200 and K=16 for players at or over 2200;
• R_new is the post-event rating
• R_old is the pre-event rating;
• R_MaxBonus = 20 (a constant);
• R_ChangeBonus = 1.75 (a constant);
• R_{ChangeThreshold} = 13 (a constant).

The numerical values in the bonus point equation may be adjusted from time to time by the Rating Auditor as deemed necessary and in consultation with the CFC Executive.

415. Initial Ratings: Previously unrated players are rated by equation 414a for their first 24 games. The equation is applied cumulatively - i.e. the rating after the second event will include the performance in both the first and second events. During this period their ratings are considered provisional. Beginning with the event in which they play their 25th rated game, their ratings become established and are computed by equation 414b, and, if appropriate, 414c, or 414d.

416. For a player with a pre-event rating below 800.

a) If a player’s post tournament rating (including any participation and bonus points) is less than 800, and the player had a permanent rating before the tournament greater than 799, the player is entered in the rating list at 799.

b) If a player’s post tournament rating (including any participation and bonus points) is less than 800, and the player had a permanent rating before the tournament less than or equal to 799, the player is entered in the rating list at the greater of the player’s pre and post tournament ratings.

c) If a player’s post tournament rating (including any participation and bonus points) is less than 200, the player is entered in the rating list at 200. This applies to both provisional and permanent ratings.

417. Order of Calculation: [Motion 2012-N Leblanc/McKim]

When there are unrated and provisionally rated players, players are rated in the following order and methodology:

1. a) If the percentage of unrated players in the tournament is greater than 50%, the unrated players are assigned a preliminary average rating by the operator of the program.

   b) If the percentage of unrated players is equal to or less than 50%, then for each rated player, the value Rprelim = Ro - 400 * (W-L) / N is calculated (i.e. the performance rating of his opponents). The unrated players are assigned a preliminary rating of the average of Rprelim - 200.

2. Unrated players are then rerated to give a 2nd temporary performance rating using the temporary rating from step 1for unrated opponents and the ratings of provisional and established rated opponents

3. Provisionally rated players are rated to give an event performance rating and event post event rating using the temporary rating of unrated opponents calculated in step 2 and the ratings of provisional and established rated opponents

4. Unrated players are re-rated to give a provisional post event rating using the temporary ratings of unrated opponents from step 2, the post event ratings of provisional rated opponents from step 3, and the ratings of established rated players

5. Established rated players are rated using the post event ratings of unrated players from step 4, the post event rating of provisional rated players from step 3, and the pre-event ratings of established rated players.

6. Bonus and participation points, if any, are added.

7. Adjustments, if any, to final ratings are made (e.g. for players affected by Handbook 416)

418. Late Arrival Forfeits and Undeclared Dropouts: If a player either forfeits a game by arriving late or does not advise the TD that he/she has withdrawn from a tournament and subsequently loses a game by default, that game is treated like a game actually played and is rated. If the TD deems that circumstances beyond the individual’s control prevented the defaulting player from attending, that player may be awarded a zero point bye or half point bye at the TDs discretion. A game is not rated when both opponents fail to appear for the game. A defaulting player will not normally be paired for subsequent rounds unless prior arrangements are made with the TD.

419. Insufficient Information: Events can be rated if at least one of the players has a rating. If none of the players has a rating, the report may be set aside for rating later, when at least one of the players gains a rating.

425. SAMPLE CALCULATION

Let’s say a player with an established rating of 1450 takes part in a 6 round event. He scores 4-2 against opponents rated 1237, 1511, 1214, 1441, 1579 and 2133. By equation 414b his new rating is

1450 + 32(4 - (.77 + .42 + .80 + .51 + .33 + .01)) = 1450 + 32 (4 - 2.84 ) = 1487

Finished? No. Rule 414c provides for Bonus points.

Rt = 1487 - 1450 - 28 = 9.
New rating 1487 + 9 = 1496.

What if my calculation differs from the published rating? There are several possible reasons: a) check your arithmetic; b) any of the ratings may not be the most current due to intervening events; c) Under rule 417 a player’s rating is frequently based on the post-event ratings of some of his opponents.

430. SUPPLEMENTARY REGULATIONS

431. Fee: Effective May 1st, 2009 the Rating Fee for Adult Tournaments will be $3 per person per tournament if using CFC/SwissSys, $5 per person per tournament if not using CFC/SwissSys. The Rating Fee for Junior Tournaments will be $0.50 per person per Tournament if using CFC/SwissSys, $2.50 per person if not using CFC/SwissSys. Tournaments submitted Swiss Assistant shall receive the same rate as those using CFC/SwissSys. {2008/09 GL5 Lavin/Smith}

432. Membership: All players in a rated event must be CFC members for the inclusive dates of play. The CFC membership requirement is waived for Junior events (tournaments or matches) with the exception of the CYCC, Canadian Junior, or any FIDE-rated tournament. [2013-E Bond/Gillanders] An event is considered Junior for the purposes of this section if all the players meet the age requirements of the World Junior of the year following the year in which the event ends. [Updated; Keshet/Stockhausen 1999]

433. Report: Rating reports should include the name and CFC number of all players. Address changes should be noted on the membership - not the rating - report. It is not necessary to submit a record of the moves of a game in any rated event. We only need to know the results.

It is not necessary to redraw the crosstable in order of finish. Please use consecutive pairing numbers, starting at 1. Avoid for example, pairing numbers such as 22A.

Forms are available free of charge for reporting all events, and memberships collected.

An event will not normally be rated if the report is received more than three months after its end. A report should be submitted within one week of the end of an event.

434. Publication: A rating becomes published once a player plays 3 or more games. If a player has played less than three rated games, only the name and number of games are published:

JONES JANE /2

If a player has a provisional rating based on 3 to 24 games, the rating is followed by a / and the number of games:

JONES JOHN 1471/14

Once a player has played 25 rated games the number of games is dropped:

JONES JENNIFER 1531o16

The “o16” is called the rating indicator. It is the first two digits of the highest established rated achieved since the list published in En Passant # 64. Thus o16 indicates a peak rating between 1600 and 1699. [With a new ratings program now in production the CFC will have on record the highest lifetime rating of all players.]

It is the responsibility of the organizers to ensure that all players are CFC members. We realize that it is possible to overlook a player. We will still rate the tournament, but the rating of a player who does not fulfill CFC membership requirements will be deactivated. xxxx will appear after his name:

JONES,JEREMIAH xxxx

Such a player would not be eligible for class prizes, and special care should be taken to check his membership. Note in the last example that the surname and given name were separated by a comma. This indicates a Junior or Participating member. Ordinary members are separated by a space.

436. Non-CFC Ratings: If a new player has an FQE, USCF or FIDE rating, the rating system in which the player has played the most recent games will be used to determine their first CFC rating. If a player is inactive in CFC events for a year but has a significant change in their FQE, USCF or FIDE rating, their CFC rating will be adjusted accordingly.

A Canadian may have an FQE, USCF or FIDE rated tournament count for their CFC rating by sending a notice and a $25 payment to the CFC office at least one month before the tournament. (Leblanc/Denomme October 2016)

437. Rating Boon: One June 15, 1980 all players active since June 30, 1974 were given points to counteract deflation. The added points depended upon rating.

If the rating was below 972, it was increased 188 points; 1028 to 1196 = +133; 1204 to 1395 = +127; 1404 to 1509 = + 120; 1612 to 1799 = + 99; 1800 to 1906 = +101; 2003 and above = + 96;

Ratings not given above went to the highest level for the next lower group.

438. Rating Classes, Titles and Certificates: [Motion 2012-G Mallon/Drkulec]

a) The CFC officially recognizes the following titles, rating classes and CFC rating floors: National Master (2200), National Candidate Master (2000), Class A (1800), Class B (1600), Class C (1400), Class D (1200), and Class E (1000).

b) To achieve standing for any class or title, the player must:

i. Have at some point had a published CFC rating above the minimum rating floor for that class or title

ii. Have in three separate tournaments achieved a norm, which is a performance rating at least 100 points above the rating floor

iii. For the purposes of these norms, only CFC regular ratings count, and the player must have played at least five games.

iv. Matches may not be used as a norm.

v. An event can be used as a norm for multiple classes. For example,a 2300 performance event can be a norm used by the same player for Class A, National Candidate Master AND National Master.

vi. Titles and Classes are not awarded to Foreign players or members.

vii. Rating Floors are used only as the minimum required published rating to achieve titles or classes, and do not prevent a member’s rating from dropping below the rating floor for that member’s title or class.

viii. At any time, should a member’s published, established regular rating exceed 100 points above the rating floor for a title, they will achieve that title even if they do not have sufficient norms.

c) Certificates. The CFC will provide, free of charge, certificates to those who achieve the title of National Master or any higher title that the CFC chooses to award. Certificates for lower titles or classes are not automatically provided, but may be requested. The CFC Executive is empowered to set a fee for this service not to exceed $10 including shipping.

439. Appeals: [Motion 2012-N Leblanc/McKim]

If a player thinks an error has been made in his published rating he has the right to appeal. If the believed error is of a simple nature which can be quickly checked (e.g. misprints, confusion between two players with the same name etc.) the player should write to the CFC office and the matter will be sorted out expeditiously. If the player is still unsatisfied with the CFC office ruling, or if the error is of a non-straightforward nature, the player can formally appeal to the Rating Auditor. Games are only rated by the CFC if results are submitted to the CFC office together with the appropriate fee and evidence of CFC membership of the players. Appeals on the basis of the non-rating of games which do not satisfy the above will not be upheld. The Rating Auditor’s decision on an appeal will be final. The Rating Auditor is required to provide his detailed calculations on his rulings on ratings when so requested by a provincial affiliate.

440. Rating Internet Games: [Motion 2012-T Leblanc/McKim]

Events played over the internet may be submitted for CFC rating provided that:

i) Conditions of play are advertised ahead of the event and agreed to by all participants

ii) A non-playing TD must be present at each playing site to ensure that normal tournament regulations and playing conditions are upheld.

iii) Along with all the information that is usually sent to CFC, an event that has games played on the internet shall also provide the following information:

a) moves from games played over the internet

b) The names of TDs present at each site,

c) provide the website where the games took place.

d) provide the internet handles of the participants.

441. CFC/FIDE/USCF/FQE Rating Adjustments: A player who has attained a FIDE, USCF or FQE rating that is 200 or more points higher than his/her CFC rating may request that their CFC rating be adjusted to match their other rating, provided that player has played at least 10 games in the other system in the 12 months prior to the request. {October 2014, LeBlanc / Drkulec}

490. FIDE-Rated Events: Events may be rated by FIDE if they meet the following requirements: {Motion 2005-18 GL6 Barron/Dougherty}

a) In a Round-Robin, at least 4 of the players must be rated.

b) In a Swiss or Team event, only games against rated players are counted. If a player meets less than 3 rated opponents in an event, that event will not count towards his rating.

c) Each player must have a minimum of 120 minutes for a game, assuming the game lasts 60 moves. No more than three rounds per day and a total playing time of no more than 12 hours per day are allowed.

d) The event must be pre-registered with the CFC office. The FIDE Events pre-registration form to be sent to the CFC office is here. The crosstable must be sent to the CFC within one week of the completion of the event along with an updated event registration form, and the FIDE rating fee payment.

e) The following scheduled FIDE rating fee structure is payable to the CFC provided the event is submitted within 1 week to the CFC office. If the event is submitted to the CFC Office after 1 week then there is a $110 late fee due to the policies of FIDE. [see Motion 2003-05; 02-03GL4, January 2003]

Round Robin & Matches: Avg rating under 2300 $100, Avg rating 2300-2399 $200, Avg rating 2400-2499 $300, Avg rating 2500-2599 $400, Avg rating 2600+ $600.

Swiss & Team Tournaments: Number of players multiplied by $2.20

f) For the time being no FIDE rating fees will be required for ladies’ tournaments although these tournaments as a matter of course shuld be registered.

g) Small tournaments such as local Swiss tournaments shall be exempt from FIDE rating fees.

h) All Canadian players who compete in a FIDE registered event must be members in good standing of the CFC, or possess a valid tournament passport prior to the start of the tournament. [2013-H Bond/McKim]

Upon completion of a FIDE-registered event, the CFC will put the crosstable in the required form and send it along to FIDE. Note that rated in a) and b) means FIDE-rated. Lists of Canadian FIDE-rated players are available from the ratings page on our website.

491. FIDE TITLES: Any player from Canada who applies for a FIDE player title must have maintained a CFC rating for at least 15 games, which is not more than 100 points below the FIDE benchmark for the title/norm in question.

TITLE	FIDE Benchmark	Minimum CFC Rating
FM	2300	2200
IM	2451	2351
GM	2601	2501
WFM	2100	2000
WIM	2251	2151
WGM	2401	2301

[Motion 2009-10, 2009 AGM Bond/Lavin]

SECTION 5 - Canadian Championships

Rules Of Procedure

501. Canadian Championship and Canadian Zonal Tournament: A Canadian Championship shall be held each year. But there can be substituted for it a Championship Tournament known as the “Canadian Zonal Championship Tournament”, hereinafter referred to as the “Zonal Tournament”, which shall normally be held in Canada to coincide with the FIDE World Championship cycle. The winner of the Zonal Tournament will be that year’s Canadian Champion. [Motion 2010-13]

502. Format: The tournament shall be a nine round tournament held over not less than seven days with pairings to be determined in accordance with the swiss system of pairing.

503. Players: The following players shall be eligible to participate in the Canadian Championship or Zonal Tournament provided they comply with the formal entry requirements of Article 507:

a) The Canadian Champion.

b) The runner-up to the Canadian Champion.

c) The current Canadian junior champion.

d) The Provincial Champion ordinarily resident in each Province.

e) The highest rated player resident in the Territories (The Yukon, N.W.T., and Nunuvat) who is willing to play provided he has a rating of not less than 2000.

f) The highest rated players in the sequence of the Canadian Rating List (see Article 505) until a total of no more than 50 players is reached. The final number of players shall be determined by the CFC Board of Directors.

g) A player to be chosen by the organizer.

h) The Canadian Women’s Closed Champion. [motion 2010-13]

504. Provincial Champion: Except where clause 504(c) applies each Province as specified in Clause 503(d) shall have the right to determine who shall be their Provincial Champion by choosing as their champion either the winner of a Provincial Championship Tournament who meets the requirements of 504(a) or the highest rated player who meets the requirements of 504(b).

a) To qualify a Provincial Championship Tournament must be held no earlier than two years or later than 4 weeks prior to the start of the the Canadian Championship or Zonal Tournament. It must be a CFC rated closed tournament restricted to players ordinarily resident in the Province at least six months prior to the start of the the Canadian Championship or Zonal Tournament and each player must meet at least one of the following requirements:

i) have an established published rating of not less than 2000 when they qualified to play in or at the start of the Provincial Championship Tournament; or

ii) is the winner of a tournament which qualified the winner to participate in the Provincial Championship Tournament.

The Province has the discretion to decide the qualification rules and format for the Provincial Championship Tournament provided they otherwise comply with the rules herein. Should the winner of the Provincial Championship Tournament not compete in the Zonal Tournament, the runner up shall be the Provincial Champion for the purposes of qualifying pursuant to 503(d). Should both the Champion and runner-up not compete in the the Canadian Championship or Zonal Tournament the Provincial Champion for qualifying pursuant to 503(d) shall be the highest rated player in the Province as defined in 504(b) who is willing to play.

b) The highest rated player shall be the highest rated player willing to play who is ordinarily resident in the Province six months prior to the start of the Canadian Championship or Zonal Tournament. The rating shall be an established rating and published in the rating list designated by the CFC Board of Directors approximately eight weeks prior to the start of the the Canadian Championship or Zonal Tournament.

c) Where a Province does not have a provincial association affiliated to the Chess Federation of Canada then the Highest Rated Player as defined in 504(b) shall be the Provincial Champion.

505. Rating Requirements: In determining the rating for qualification pursuant to Clause 503(f) or 504(b), the following shall apply:

a) The players rating shall be from the rating list designated by the CFC Board of Directors and published approximately eight weeks prior to the the Canadian Championship or Zonal Tournament.

b) The ratings used must be Established Ratings unless the CFC Board of Directors decides that the playing strength of a player with a provisional or other rating is sufficient to qualify.

c) In exceptional circumstances the CFC Board of Directors can qualify a player by rating if tournament results which would qualify a player are not submitted in a timely manner or for any other reason.

506. Additional Places: When a player who has qualified to play in the the Canadian Championship or Zonal Tournament has qualified under more than one clause of section 503, then the extra place will be filled from the rating list pursuant to clause 503(f).

507. Citizenship and Residency for Canadian Championship: Each contestant in the the Canadian Championship or Zonal Tournament shall be a member of the CFC in good standing and shall be either (i) a Canadian citizen or (ii) a landed immigrant and be a resident of Canada for the twelve-month period immediately preceding the tournament. Persons who are not citizens or landed immigrants but who have been a resident of Canada for a twelve-month period immediately preceding the tournament and are not living in Canada solely as a student or in a work learning program may be admitted to the Tournament provided they can clearly demonstrate to the CFC Board of Directors that they have a settled intention to continue to reside in Canada. The admittance to the Tournament of such exceptions shall be entirely at the discretion of the CFC Board of Directors.

508. Entries: All eligible players who qualify to play in the the Canadian Championship or Zonal Tournament, and all other players with an Established Rating of not less than 2250 who may qualify and who wish to participate in the the Canadian Championship or Zonal Tournament shall notify the CFC Business Office no later than 45 days before the start of the the Canadian Championship or Zonal Tournament of their intention to participate, enclosing their entry fee of $200.00. The Canadian Champion and Runner-Up shall receive free entry but must advise the CFC Business Office of their intention to play no later than 45 days before the start of the Canadian Championship or Zonal Tournament. Entries which cannot be accepted because the number exceeds the allowed number shall be advised thereof and their entry fee returned to them. Players qualifying pursuant to Clause 503(d) shall send in their entries as soon as is practical after the Provincial Champion is known but in any case no later than three weeks prior to the start of the the Canadian Championship or Zonal Tournament. In exceptional circumstances, the CFC Board of Directors can vary the time limits in this Clause.

509. Time Control: Time control shall be shall be determined prior to the tournament by the CFC Board of Directors. The time control for the 1999 event shall be 40/2, 20/1, S.D./30.

510. Tie Break: Should two or more players finish the tournament with the same number of points then in order to determine an outright winner, a tie-break based on the result of a shorter game using a sudden death time control of 30 minutes per player shall be used. If a Fischer clock is available it shall be used with a per move bonus of 10 seconds.

In the case of two players tying, there will be a single game tie-break with colours being chosen by lot. If the game is a draw colours will be reversed. If both of the first two games are drawn then the time control shall be shortened to 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. Games will continue at this time control with alternation of colours until one game is won.

In the case of 3, 4 or 5 players tying, there will be a single round robin using a time control of 30 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. There will be a further playoff by the winners of the round robin in the case of a further tie except the time control for this subsequent play-off shall be 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available.

In all other cases the CFC President shall decide upon the format for breaking the tie.

511. Fees and Prizes:

a) Each player will be responsible for paying his own entry fee, accommodation and meal expenses with the exception of the following:

i) the Canadian Champion and Runner-Up shall have their entry fee, accommodation and meal expenses paid by the tournament organizers; ii) free entry shall be given to IM’s and GM’s; iii) free accommodation should be provided for GM’s;

b) The organizers shall provide a prize fund; part of this obligation shall be to make a significant effort to find sponsors;

c) For a Zonal Tournament, first prize shall be travel to the next round of the world championship cycle and a cash prize of at least 20% of the balance of the prize fund. With the exception of the travel prize, cash prizes will be shared by players in the same score group and not be subject to tie-break.

d) Bidders for the Canadian Championships shall take into account in their bids this section of the Handbook, and if they intend to exempt themselves from any of the conditions herein, they shall clearly note such in their bids, so the CFC can determine whether such bids will be accepted. [Motion 2010-13]

512. Travel for the Zonal Tournament: The CFC shall retain the amount of prize fund to be used for the cost of travel. Should the Canadian Champion not be able to participate in the next round of the world championship cycle, the travel prize shall be used by the player who actually attends at the next world championship round.

513. Territorial Chess Association: Upon the request of an affiliated Territorial Chess Association the Board of Directors may authorize a Tournament to select a representative in place of the highest rated player resident in the Territories.

514. Authority of the Board of Directors: The CFC Board of Directors shall rule on any situation not covered by these regulations and shall have the authority to rule on any matter where there is a dispute.

SECTION 6 - Requirements and Guidelines for Important Events

600. GUIDELINES FOR MAJOR TOURNAMENTS

Original section by Phil Haley, International Arbiter, Member FIDE Rules Commission.

In evaluating bids for important events in Canada, a factor shall be whether the bidder has made every effort to provide: (1) good playing conditions for the participants; and (2) good viewing conditions for the spectators. Consideration should be given to the following points:

601. Good lighting in all parts of the room.

602. Air Conditioning.

603. Low noise level. Carpeting is highly desirable. If the whole playing area cannot be carpeted, the area in which the top boards are located should be carpeted as should the area under the chairs for spectators. It is unlikely that a satisfactorily low noise level will be achieved unless the tournament director and the organizers control the noise level during the first round so that the spectators and participants realize from the start of the tournament that a quiet environment is the natural state for the tournament.

604. A minimum of 3 demonstration boards should be provided for the top boards. Demonstration boards should be large with marked contrast in colours. [see Motion 2010-14]

The demonstration boards should be located high enough so that the lower part of the boards are not obscured by the players.

Markers should be provided to indicate on the demonstration boards whether it is White or Black’s move as well as the move number.

607. Time consumed by each player should be conspicuously displayed adjacent to the demonstration boards. This can be readily done with a hand controlled digital time display.

608. Personnel assigned to the demonstration boards should be well trained in their duties such that they can perform them accurately and unobtrusively. As soon as a game is concluded, the result should be clearly indicated on the demonstration board. This is frequently not done and as a result there is marked increase in the noise level as spectators ask each other what happened. This, of course, disturbs the games still in progress. It is unlikely that demonstration boards can be successfully handled by personnel who do not have a good appreciation for the game.

609. There should be a large masterclock in the main playing room to be used for starting all rounds precisely on time.

610. There should be a separate room for skittles and analysis.

611. Convenient facilities should be available for players and spectators to obtain coffee, soft drinks and sandwiches while the games are in progress. These should be located in a separate room adjacent to the main playing area and located such that neither noise from nor traffic to these facilities will disturb the players.

612. FIDE-approved pieces, boards and clocks should be provided by the organizers. Good quality standardized sets and boards should be provided for all games. If paper boards are to be used, there should be ample supplies to provide immediate replacement of those that have become dirty or whose corners have begun to curl. [see Motion 2010-14]

613. There should be an adequate supply of clocks and spares with each side of each clock having been tested for accuracy over a minimum period of one hour before the start of the tournament.

614. To the extent possible and particularly on the top boards, the clocks should be ones where the minute hand picks up the flag and moves to the extreme end of the flag before the flag falls. Clocks that have a side flag or that have an attachment behind the flag such that the flag falls before the minute hand reaches the end of the flag, can lead to arguments in time problems.

615. All boards, chess pieces and clocks should be properly set up and ready to go 30 minutes before the start of the round.

616. It should be possible to lock and isolate the main playing room between rounds.

617. Clear and easily seen numbers should be provided to readily show the location of each board. The boards should be numbered in logical sequence to enable each player to find his board with ease thus avoiding excess milling around at the start of each round. Name cards should be made for all top players (all players in the Canadian Closed/Zonal tournament), with name, rating, title (if any) and province noted and displayed at their board. [see Motion 2010-14]

618. No photographs should be allowed after the first five minutes of each round.

619. Score sheets should be provided with provision for copies so that one copy can be turned in and one copy retained by the player. Attached carbonless copies are preferable with built in carbon paper a second choice. Loose carbon paper should not be used.

620. The score sheets should be designed to provide space for names of both players, the board number, round number and a clear indication of results. There should be a solid easily visible line at the first time control point.

621. The tournament director should prepare a handout that clearly covers the playing schedule, time controls, pairing considerations, etc. A copy of this handout should be given to each player when he registers.

622. A large notice board should be provided with room for individual players’ scores, announcements, pairings, standings etc. This board should be in a well lighted location preferably outside of but near the entrance of the main playing room. If the playing room is extraordinarily large, the notice board can be located in a remote corner at a distance from all players.

623. The score board should be a focal point of interest. To serve its proper role, it should be large and neatly arranged. It should be kept up-to-date continuously as games are finished and not merely updated between rounds. In addition to the score board listing all players in order of rating, there should be a large clearly visible display of the top players in order of standing at the completion of each round.

624. Pairings should be posted in several locations preferably outside the main playing room. There should be sufficient copies posted to avoid crowding and delay occasioned by all players trying to ascertain their board number and opponent from one list of pairings.

625. An adequate supply of specially designed sealed move envelopes should be available. Each envelope should include a diagram for recording the sealed move position and spaces to show the names of the players, the board number, the move number, the time on each player’s clock and the time for resuming the game.

626. Provision should be made for handling admission fees for spectators. It is suggested that the admission fee be sufficiently high to ensure that the number of spectators is in keeping with the facilities provided. A reasonable number of seats should be sold as reserved seats at a higher price. Each reserved seat should be individually numbered. This enables the reserved seat holder to leave his seat for a period of time without fear of someone else taking it. It is suggested that the minimum admission fee be at least $1.00 per round with $2.00 being more appropriate. These sums will not discourage attendance of the true enthusiast. If we do not value our tournaments this highly, it is unlikely that spectators will value them very highly either.

627. A separate table should be provided for checking each participant’s Chess Federation of Canada membership prior to registration of the participant as a player in the tournament.

628. A handout should be given to each spectator. This handout should include information on (a) The Chess Federation of Canada (b) The Chess Foundation (c) The Tournament in Progress and (d) Information and Advice for Spectators.

629. The tournament director should be provided with a locked room adjacent to the main playing room for use in making pairings, etc.

630. The tournament director should be provided with a desk in the main playing room. The desk should preferably be in an elevated location with a clear view of all players.

631. If possible, individual tables (of solid construction to avoid wobbling) should be provided for each game. (Long tables for many games make it difficult for the director and assistant directors to monitor time control situations.)

632. The top boards should be located on an elevated stage with a demonstration board for each. For major events, it is suggested that wall boards be provided for a minimum of five boards.

633. For the Canadian Closed, whether or not a Zonal, round by round bulletins should be provided, either online or in print. These should include all the games from each round. [see Motion 2010-14]

634. For the Canadian Closed, whether or not a Zonal, a tournament website should be created with a minimum of: Live transmission of the top 3 boards; A players list and pairings and standings after each round; Photos of the players and the event. [see Motion 2010-14]

640. Smoking

641. Smoking is not permitted in any national event. It shall be considered part of a bid for any national event that smoking is prohibited, and all advertizing for any national event shall carry this message. [see Motion 84-16;GL, July 1983, p. 1-13]

642. Any advertisement for a chess event carried in the magazine shall have a message indicating whether smoking is allowed or not. [see Motion 84-17; GL, July 1983, p. 1-13]

Canadian Open Bid Requirement

394. CFC Retail Rights: [Motion Bunning /Stockhausen in 2008-09 GL1 AGM]: Unless a bid specifically specifies that they will not do so, the organizers of both the CYCC and the Canadian Open must provide at no cost to the CFC a suitable space, in terms of size and location, where the CFC can sell books and equipment. The CFC may conduct these sales from it’s own stocks or may contract this right out if it is deemed appropriate to do so.

643.

a) It is a condition for acceptance of any bid for the Canadian open that residents of provinces other than the host province not be charged host province provincial dues. [see Motion 80-21; GL, June 1980, p. 125]

b) All entry fees to the Canadian Open shall be sent directly to the Business Office of the Chess Federation of Canada. [ref: GL, November 1987, Appendix A, p. 1-44]

Uncontested Bids for National Tournaments

644. If the published deadline for bids has passed, the CFC Executive is empowered to award all national tournaments unless there are two or more conflicting bids. [see Motion 80-20; GL, June 1980, p. 125]

Competing Bids

645. In all cases where competing bids are presented at an annual meeting, for an event to be held 10 months or more from the date of the annual meeting;

a) such bids shall not be voted on at an annual meeting

b) such bids shall be sent out for vote with the next following Governor’s letter

c) such bids shall be discussed at the annual meeting and any Governor present at the annual meeting may provide comments on the bid for transmission with the motion covering the bid. [see Motion 83-19; GL, November 1982, p. 2-5]

646. Limitation on Rule Changes: Any motion which seeks to amend or replace existing rules, as approved by the Governors, of eligibility for a Canadian Championship Tournament or for the selection of an official Canadian team shall be declared out of order by the President if such a motion is proposed within nine calendar months of the scheduled starting date of the event in question.

660. Guidelines for FIDE Events in Canada: For all events, excepting intra-Canadian Zonals which are awarded by FIDE through the bid process, the CFC will oppose any bid to hold an event in Canada unless the organizer has paid 120% of the FIDE fees, deposits and rating fees applicable to that event to the CFC. FIDE will be advised of the CFC’s opposition. After the event, the CFC will refund the 20%, less any CFC expenses incurred incidental to the event. Any of the FIDE money which does not become payable will also be returned following written confirmation from FIDE. This does not in any way preclude the CFC from collecting a fee for its endorsement. [see Motion 90-10, as amended, GL, September 1990, p. 1-12].

670. Guaranteed Prize Funds: Prize funds are guaranteed unless otherwise stated. For full wording of this motion, see section 1150.

680. Honouring Bids for National Events

681. The TDOCP shall have responsibility to make a determination whether bids accepted by the CFC for staging national events, except the Canadian Cadet and Junior, have been honoured.

682. The organizer(s) whose bid is accepted shall within 30 days of the conclusion of the event submit to the CFC Business Office a financial accounting for the event together with any other information necessary for the TDOCP to make its determination. The organizer(s) shall submit any further information as requested by the Chairman of the TDOCP within 4 weeks of the mailing of such requests. All such requests for further information shall be conveyed by registered mail.

683. All information submitted pursuant to section 682 shall be accompanied by a notarized statement by the organizer(s) attesting to the accuracy of the information provided.

684. In the event that the required information is not submitted, or is not submitted within the time limits specified, the TDOCP shall determine that the bid was not honoured.

685. Upon a determination that (an) organizer(s) did not honour a bid such organizer(s) and any guarantors specified in the bid shall, upon recommendation of the TDOCP, lose the right to submit bids to the CFC for staging national events for a period of up to five years from the date of the determination.

686. The period for loss of rights specified in section 685 may be changed by vote of the CFC Executive. [Sections 681. to 686. result from Motion 84-15; GL, July 1983, p. 1-12]

687. CFC Funding of the Men’s Zonal: CFC policy is to fund the Men’s Zonal tournaments by setting aside $2,000.00 per year which will be spent as Men’s Zonals occur, and organizers will be made aware of this policy. [ref: Motion 85-19; GL, August 1985, p. 1-20]

690. TOURNAMENTS OPEN FOR BIDDING

Event Dates

• Canadian Junior – Christmas break
• Canadian Cadet – Easter break
• Canadian Closed & Zonal – Subject to FIDE schedule, Summer
• Canadian Closed – Summer
• Canadian Women’s Closed & Zonal – Subject to FIDE schedule, Summer
• Canadian Women’s Closed – Summer
• Canadian Open – July

Dates given are customary, not mandatory. Bids are normally presented at the Annual Meeting of the year preceding the tournament. For example, bids for all 1991 tournaments will be considered at the 1990 Annual Meeting. Annual Meetings are normally held in conjunction with the Canadian Open.

SECTION 7 - Canadian Youth and Junior Chess Championships

Canadian Youth Chess Championship

700. Canadian Youth Chess Championship: The holding of the Canadian Youth Chess Championship (CYCC) which consists of the following twelve events:

• Canadian Under 18 Championship {Open and Girls}
• Canadian Under 16 Championship {Open and Girls}
• Canadian Under 14 Championship {Open and Girls}
• Canadian Under 12 Championship {Open and Girls}
• Canadian Under 10 Championship {Open and Girls}
• Canadian Under 8 Championship {Open and Girls}

{Motion 2009-05 GL5 Zeromkis/Barron}

701. Frequency: A Tournament shall normally be held each year to determine Canadian Champions and Canadian representatives to all international youth chess competitions. [Motion 2012-A1 Barron/Armstrong]

702. Format: The tournament shall be swiss tournament held up to four days with the number of rounds to be decided by the tournament organizers taking into account the number and age of the players. [Motion 2012-A1 Barron/Armstrong]

{Motion Palsson/Doubleday 2007-08 GL1 From AGM} When there are less than eight players for any category, then one or more categories shall be combined so that there are no less than 8 players in the combined category. The combined category shall be decided by the tournament organizers unless directed otherwise by the CFC President who shall have the final authority to rule on this matter. Where the shortfall occurs in the girls U18, it is recommended that this section be combined with the girls U16. If their insufficient numbers in this combined U18 & U16 girls section, then the U14 Girls should be included with both these sections.

703. Players: {Motion 2009-13 2009 AGM Nadeau/Lavin} The following players shall be eligible to participate in each Youth Tournament provided they comply with the formal entry requirements of Article 707:

a) The qualifiers from that year’s YCC’s.

b) The qualifiers from the CYCC to the WYCC of the previous year.

c) The highest rated of each age category {open & female} of each Province {as of May 1st prior to the CYCC}

d) The host organizer may nominate three players for each category from the host location. {Amendment of Original Motion Barron/Langer}

e) The former CYCC Champions [Motion 2011-28E Michael Barron/Anna Jin]

f) Where there is no provincial qualifier, up to 3 players may be qualified at the discretion of the provincial Youth Coordinator. In the absence of a Provincial Coordinator, players would apply to the CFC Youth Coordinator. [Motion 2011-28F Gillanders/Brammall]

g) The top ten rated players in each age category in the country (as of May 1st prior to the CYCC) [Motion 2011-28H Brammall/Armstrong]

707. Age, Citizenship, and Residency for Canadian Championship: Each contestant in a Canadian Youth Championship must fulfill the age requirements specified by FIDE for the World Youth Championship to which the winner of the Canadian event will qualify. Each player shall be either (i) a Canadian citizen or (ii) a Permanent Resident. Persons who are not citizens or permanent residents, but who have been a resident of Canada for a twelve-month period immediately preceding the tournament, may be admitted to the Tournament provided they can clearly demonstrate to the CFC Board of Directors that they have a settled intention to continue to reside in Canada. The admittance to the Tournament of such exceptions shall be entirely at the discretion of the CFC Board of Directors. [Motion 2012-A1 Barron/Armstrong]

708. Entries: All eligible players who may qualify pursuant to Clause 703 and who wish to participate in the Youth Tournament shall notify the CFC Business Office no later than 45 days before the start of the Championship of their intention to participate, enclosing their entry fee of $225.00. The CFC Board of Directors may delegate this function to the tournament organizers. Entries which cannot be accepted because the number exceeds the number of players allowed shall be advised thereof and their entry fee returned to them. Players qualifying pursuant to Clause 703(b) shall send in their entries as soon as is practical after the Provincial Champion is known but in any case no later than three weeks prior to the start of the Youth Tournament. In exceptional circumstances, the CFC Board of Directors can vary the time limits in this Clause.

$150 of the entry fee goes to the CFC youth fund to pay for expenses related to World Youth events. Late fees and $75 of entry fees go to the organizers.

{Motion Bunning/Taylor in 2002-3 GL1 From AGM}: The Executive may allow exceptional players to move up to a higher age group.

CFC policy on playing up in an older section of the CYCC as articulated by then CFC youth coordinator Patrick McDonald February 2012:

If someone wants to play in an age category older than the one they qualify for, they can do so.

BUT: if they win a spot in a certain age category to play at the WYCC, that is the age category that we are willing to send them to the WYCC in.

IE: if one player who is 9 years old, wishes to play in the U14 section at the CYCC, and if they win a spot to go to the WYCC, the only age category that Canada will send them to the WYCC in is the U14 section.

The same would go for girls that would like to play in the open section for their age group (or older) … if a girl plays in the open section and wins a spot to go to the WYCC, then the only section that Canada will send them to the WYCC in is the section that they qualified in at the CYCC.

{Motion Palsson/Doubleday 2007-08 GL1 From AGM}: The organizers may charge a late fee not exceeding $50 for entry fees received after the deadline. The CFC Executive may authorize an increase in entry fees after 2009 where it is considered appropriate because of inflation or other increases in expenses. Where there are 2 children in any one family, ie. brothers and sisters, the entry fee for the third family member shall be 50% and the 4th and subsequent family members shall be free.

Reminder: 394. CFC Retail Rights: {Motion Bunning /Stockhausen in 2008-09 GL1 AGM}: Unless a bid specifically specifies that they will not do so, the organizers of both the CYCC and the Canadian Open must provide at no cost to the CFC a suitable space, in terms of size and location, where the CFC can sell books and equipment. The CFC may conduct these sales from it’s own stocks or may contract this right out if it is deemed appropriate to do so.

709. Time Control: Shall be determined by the CFC Board of Directors who may delegate the decision to the tournament organizers.

710. Tie Break: Should two or more players finish the tournament with the same number of points the following tie-break systems are recommended.

a) Swiss Sections: Direct encounter; Sum of progressive score; Buchholz; Playoff; Sonneborn-Berger; Won games; Games played with Black.

b) Round Robin Sections: Direct encounter; Playoff; Games played with Black; Koya; Sonneborn-Berger; Won games.

It is recommended that playoffs only be arranged to determine the official Canadian representative to the WYCC. If playoffs are planned adequate time must be set aside for a conclusion to be reached.

711. Players Expenses: Each player will be responsible for paying his own travel expenses, accommodation and meal expenses. [Amended, see Motion 2003-02, 02-03GL3, December 2002]

712.Participation in the World Events: [Motion 2011-B moved by Vladimir Birarov, seconded by Valer Demian] [amended Barron/Noritsyn, April 2014]

INVITED PLAYERS

a) Canadian Youth Chess Championship (CYCC) is a qualifier to international youth chess competitions.

Top 3 finishers in each section are qualified to become official representatives for:

1. World Youth Chess Championship (WYCC);

2. Pan American Youth Chess Championship;

3. North American Youth Chess Championship.

If the winner is unable to participate at WYCC, this fact shall be announced on the public CFC forum as soon as it becomes known.

If the winner is unable to participate, the second place finisher shall be invited to go in his place. If the second place finisher is unable to participate, the third place finisher shall be invited to go. If the third place finisher also declines, the highest finisher in the tournament who is willing to participate in the world event (if not rejected by CFC Executive due to the sub paragraph (d)), shall be selected. The CFC Board of Directors shall use an appropriate tie-breaking method to break ties if required to determine the order of finish.

All official representatives to WYCC should receive financial support from CFC to reduce their travel expenses.

b) Players with the Special Rights according to FIDE rules will be eligible to participate at WYCC notwithstanding their participation at CYCC. In case of participation at CYCC, CFC will pay the cost of transportation for such players to WYCC in full.

ADDITIONAL PLAYERS

c) 2nd and 3rd prize-winners (including tie-breakers for 2nd and 3rd places) in each category will be eligible to participate at WYCC using their own funds.

d) All other CYCC participants wishing to participate at WYCC are eligible to submit to CFC their applications for participation during 15 days after ending of CYCC. CFC Executive has the right to reject the application if the applicant’s level at their discretion is significantly lower than the average level of his/her category at WYCC. All players whose applications are approved will be eligible to participate at WYCC using their own funds plus paying extra fee of $150 to CFC Youth Program fund.

e) 3 top CFC rated players in each category (by January 1st of the current year) if not able to participate at CYCC due to extraordinary circumstances, and wishing to participate at WYCC, are eligible to submit to CFC their applications for participation at WYCC before the start of CYCC. CFC Executive has the right to reject the application at their discretion if applicant’s circumstances are not valid and/or exceptional. All players whose applications are approved will be eligible to participate at WYCC using their own funds plus paying extra fee of $300 to CFC Youth Program fund.

713. Territorial Chess Association: Upon the request of an affiliated Territorial Chess Association the Board of Directors may authorize a Tournament to select a representative in place of the highest rated player resident in the Territories.

714. Organization: {Original Replaced By - Motion Palsson/Doubleday 2007-08 GL1 From AGM} The CFC shall retain 10% of all monies received for administrative expenses such as VISA charges, I.D. calls, office and all other expenses. $75 of each paid entry shall go to the local organizer for their expenses in providing the playing site, tournament directors and all other expenses. The balance of the monies received shall go to the CYCC fund which shall be used to pay the travel expenses or a portion of the travel expenses of the participants in the WYCC. Any surplus monies shall be retained by the CFC to cover any losses incurred in the CYCC program for prior years or to be held to fund travel for future CYCC events where there is a shortfall.

Where the fund available to send winners to the WYCC is insufficient to fund 100% of the travel, then the amount available shall be divided amongst the participants who will be responsible for making up the shortfall by forwarding the amount to the CFC business office before the airline ticket for that particpant is purchased.

715. CFC Membership: [2013-F McDonald/Bond] All participants in the CYCC must possess a valid CFC membership.

716. Authority of the Board of Directors: The CFC Board of Directors shall rule on any situation not covered by these regulations and shall have the authority to rule on any matter which is in dispute.

Canadian Junior Chess Championship

Rules of Procedure for The Canadian Junior Championship Tournament

751. Canadian Junior Chess Championship: A Tournament known as the Canadian Junior Chess Championship hereinafter referred to as the Junior Tournament shall normally be held each year to determine that year’s Canadian Junior Champion and consist of 2 sections - Open and Girls. When there are less than eight girls, then the sections shall be combined. The winner of the Junior Tournament will also be the Canadian representative to the World Junior Chess Championship.

752. Format: The tournament shall be a nine round tournament held over five days with pairings to be in accordance with the swiss system of pairing. [Motion 2012-A2 Barron/Armstrong]

753. Players: The following players shall be eligible to participate in the Junior Tournament provided they comply with the formal entry requirements of Article 757:

a) The Provincial Champion ordinary resident in each Province.

b) The highest rated player resident in the Territories {The Yukon, N.W.T. and Nunavut} who is willing to play upon the request of an affiliated territorial chess association. The board of directors may authorize a tournament to select a representative in place of the highest rated player resident in the Territories.

c) The highest rated Junior players in the sequence of the Canadian Rating List {see Article 705} until the total allowed to compete is reached. The final number of players shall be determined by the CFC Board of Directors in consultation with the tournament organizers.

d) A player to be chosen by the organizer.

754. Provincial Champion: Except where clause 754(c) applies each Province as specified in Clause 753 shall have the right to determine who shall be their Provincial Champion by choosing as their champion either the winner of a Provincial Championship Tournament who meets the requirements of 754(a) or the highest rated player who meets the requirements of 754(b).

a) To qualify a Provincial Championship Tournament must be held no later than 4 weeks prior to the start of the Junior Tournament. It must be a CFC rated closed tournament restricted to players ordinarily resident in the Province at least six months prior to the start of the Junior Tournament.

The Province has the discretion to decide the qualification rules and format for the Provincial Championship Tournament provided they otherwise comply with the rules herein. Should the winner of the Provincial Championship Tournament not compete in the Junior Tournament, the runner up shall be the Provincial Champion for the purposes of qualifying pursuant to 753(b).

Should both the Champion and runner-up not compete in the Junior Tournament the Provincial Champion for qualifying pursuant to 753(b) shall be the highest rated Junior player in the Province as defined in 754(b) who is willing to play.

b) The highest rated player shall be the highest rated player willing to play who is ordinarily resident in the Province six months prior to the start of the Junior Tournament. The rating shall be an established rating and published in the rating list designated by the CFC Board of Directors approximately eight weeks prior to the start of the Junior Tournament.

c) Where a Province does not have a provincial association affiliated to the Chess Federation of Canada then the Highest Rated Junior Player as defined in 754(b) shall be the Provincial Champion.

755. Rating Requirements: In determining the rating for qualification pursuant to Clause 753(d) or 754(b), the following shall apply:

a) The players rating shall be from the rating list designated by the CFC Board of Directors and published approximately eight weeks prior to the Junior Tournament.

b) The ratings used must be Established Ratings unless the CFC Board of Directors decides that the playing strength of a player with a provisional or other rating is sufficient to qualify.

c) In exceptional circumstances the CFC Board of Directors can qualify a player by rating if tournament results which would qualify a player are not submitted in a timely manner or for any other reason.

756. Additional Places: When a player who has qualified to play in the Junior Tournament has qualified under more than one clause of section 753, then the extra place will be filled from the rating list pursuant to clause 753(d).

757. Age, Citizenship, and Residency for Canadian Championship: Each contestant in a Canadian Junior Championship must fulfill the age requirements specified by FIDE for the World Junior Championship to which the winner of the Canadian event will qualify. Each player shall be either (i) a Canadian citizen or (ii) a Permanent Resident. Persons who are not citizens or permanent residents, but who have been a resident of Canada for a twelve-month period immediately preceding the tournament, may be admitted to the Tournament provided they can clearly demonstrate to the CFC Board of Directors that they have a settled intention to continue to reside in Canada. The admittance to the Tournament of such exceptions shall be entirely at the discretion of the CFC Board of Directors. [Motion 2012-A1 Barron/Armstrong]

758. Entries: The Canadian Junior Champion shall receive free entry but must advise the CFC Business Office and organizers of his intention to play no later than 20 days before the start of the Championship. [Motion 2012-F Zeromskis/Barron]

All eligible players who may qualify pursuant to Clause 753(c) and who wish to participate in the Junior Tournament shall notify the CFC Business Office no later than 45 days before the start of the Championship of their intention to participate, enclosing their entry fee of $150.00. The CFC Board of Directors may delegate this function to the tournament organizers. Entries which cannot be accepted because the number exceeds the number of players allowed shall be advised thereof and their entry fee returned to them.

Players qualifying pursuant to Clause 753(a) shall send in their entries as soon as is practical after the Provincial Champion is known but in any case no later than three weeks prior to the start of the Junior Tournament. In exceptional circumstances, the CFC Board of Directors can vary the time limits in this clause.

759. Time Control: Shall be determined by the CFC Board of Directors who may delegate the decision to the tournament organizers.

760. Tie Break: Should two or more players finish the tournament with the same number of points then in order to determine an outright winner, a tie-break based on the result of a shorter game using a sudden death time control of 30 minutes per player shall be used. If a Fischer clock is available it shall be used with a per move bonus of 10 seconds.

In the case of two players tying, there will be a single game tie-break with colours being chosen by lot. If the game is a draw colours will be reversed. If both of the first two games are drawn then the time control shall be shortened to 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. Games will continue at this time control with alternation of colours until one game is won.

In the case of 3, 4 or 5 players tying, there will be a single round robin using a time control of 30 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. There will be a further playoff by the winners of the round robin in the case of a further tie except the time control for this subsequent play-off shall be 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. In all other cases the CFC President shall decide upon the format for breaking the tie.

761. Players Expenses: Each player will be responsible for paying his own travel expenses, accommodation and meal expenses. [Amended, see Motion 2003-02, 02-03GL3, December 2002]

762. Participation in the World Junior Championship and World Junior Girls Championship: [Motion 2013-R (Mallon/Denommee)]

a) The official representative of Canada in the World Junior Championship events will be the winners of the respective National events. If the winner is unable to participate, the second place finisher shall be invited to go in his place. If the second place finisher also declines, the highest finisher in the tournament who is willing to participate in the world event shall be selected.

b) Additional players may participate, however they will not be the official Canadian representative and as such will not be entitled to any special offers from the organizer of the World event. Such players are responsible for all fees and expenses that may be involved in their participation. They must qualify in one of the three following methods:

1. Finished 1st-3rd in the National event
2. Are rated higher than 2300 CFC or 2200 FIDE (2100 CFC and 2000 FIDE for girls)
3. Participated in the National event and have a peak CFC or FIDE rating above 2000 (1800 for girls)

c) Any players who wish to participate in a World Junior Championship event who qualify under 1062.b.2 or 1062.b.3 must pay a $250 fee to the CFC in order to be eligible. Players qualifying under 1062.b.1 are exempt from paying this fee. All fees collected under this rule are to be immediately forwarded by the CFC as a principal donation to the Kalev Pugi fund to support youth chess in Canada.

d) The CFC Board of Directors shall use an appropriate tie breaking method to break ties if required to determine the order of finish. The tie breaking method must be acceptable as per CFC and FIDE rules, and must be announced prior to the start of the National event.

763. Organization: The principal organizer of the Canadian Junior Championship Tournament is the CFC with the responsibility for the event resting with the Junior Coordinator and the Executive Director. All expenses such as prizes, travel to the world event, trophies, medals, and rent shall be borne by the CFC. Any surplus funds generated will be utilized by the CFC for future Junior activities, or transferred to the Junior Fund (Kalev Pugi Fund). [see Motion 2003-02, 02-03GL3, December 2002]

764. CFC Membership: [2013-G McDonald/Bond] All participants in the Canadian Junior must possess a valid CFC membership.

765. Authority of the Board of Directors: The CFC Board of Directors shall rule on any situation not covered by these regulations and shall have the authority to rule on any matter which is in dispute.

SECTION 8 - Rules of procedure for The Canadian Womens Championship Tournament

801. Frequency of Canadian Women Championship Tournament: A Womens Championship Tournament shall normally be held in Canada to coincide with the FIDE World Championship cycle.

802. Format: The tournament shall be a not less than six rounds with pairings to be determined in accordance with the Swiss system of pairing.

803. Players: The following players shall be eligible to participate in the Womens Championship Tournament provided they comply with the formal entry requirements of Article 807:

a) The Canadian Womens Champion.

b) The runner-up to the Canadian Womens Champion.

c) The Provincial Womens Champion ordinarily resident in each Province.

d) The highest rated woman player resident in the territories (the Yukon, N.W.T. Nunuvat) who is willing to play provided she has a rating of not less than 1900. Upon the request of an affiliated territorial chess association the board of directors may authorize a tournament to select a representative in place of the highest rated player resident in the territories.

e) The highest rated women players in the sequence of the Canadian Rating List (see Article 805) until a total of no more than 25 players is reached. The final number of players shall be determined by the CFC Board of Directors.

804. Provincial Womens Champion: Except where clause 804(d) applies each Province as specified in Clause 803(c) shall have the right to determine who shall be their Provincial Womens Champion by choosing as their champion either the winner of a Provincial Womens Championship Tournament who meets the requirements of 804(a) or the highest rated player who meets the requirements of 804(b).

a) To qualify a Provincial Womens Championship Tournament must be held no earlier than two years or later than 4 weeks prior to the start of the Canadian Womens Championship. It must be a CFC rated tournament restricted to players ordinarily resident in the Province at least six months prior to the start of the Canadian Womens Chess Championship and each player must meet at least one of the following requirements:

i) have an established published rating of not less than 1700 when they qualified to play in or at the start of the Provincial Womens Championship Tournament; or

ii) is the winner of a tournament which qualified the winner to participate in the Provincial Womens Championship Tournament.

The Province has the discretion to decide the qualification rules and format for the Provincial Womens Championship Tournament provided they otherwise comply with the rules herein. Should the winner of the Provincial Womens Championship Tournament not compete in the Canadian Womens Championship, the runner up shall be the Provincial Womens Champion for the purposes of qualifying pursuant to 803(c). Should both the Champion and runner-up not compete in the Canadian Womens Championship the Provincial Womens Champion for qualifying pursuant to 803(c) shall be the highest rated player in the Province as defined in 804(b) who is willing to play.

b) The highest rated player shall be the highest rated woman willing to play who is ordinarily resident in the Province six months prior to the start of the Canadian Womens Championship Tournament. The rating shall be an established rating and published in the rating list designated by the CFC Board of Directors approximately eight weeks prior to the start of the Canadian Womens Championship Tournament.

c) Where a Province does not have a provincial association affiliated to the Chess Federation of Canada then the Highest Rated player as defined in 804(b) shall be the Provincial Womens Champion.

805. Rating Requirements: In determining the rating for qualification pursuant to Clause 803(e) or 804(b), the following shall apply:

a) The players rating shall be from the rating list designated by the CFC Board of Directors and published approximately eight weeks prior to the Championship Tournament.

b) The ratings used must be Established Ratings unless the CFC Board of Directors decides that the playing strength of a player with a provisional or other rating is sufficient to qualify.

c) In exceptional circumstances the CFC Board of Directors can qualify a player by rating if tournament results which would qualify a player are not submitted in a timely manner or for any other reason.

806. Additional Places: When a player who has qualified to play in the Championship Tournament has qualified under more than one clause of section 803, then the extra place will be filled from the rating list pursuant to clause 803(e).

807. Citizenship and Residency for Canadian Womens Championship: Each contestant in the Canadian Womens Championship Tournament shall be a member of the CFC in good standing and shall be either (i) a Canadian citizen or (ii) a landed immigrant and be a resident of Canada for the twelve-month period immediately preceding the tournament. Persons who are not citizens or landed immigrants but who have been a resident of Canada for a twelve-month period immediately preceding the tournament and are not living in Canada solely as a student or in a work learning program may be admitted to the Tournament provided they can clearly demonstrate to the CFC Board of Directors that they have a settled intention to continue to reside in Canada. The admittance to the Tournament of such exceptions shall be entirely at the discretion of the CFC Board of Directors.

808. Entries: All eligible players who qualify pursuant to Clauses 803(a), (b) and (e), and all other players with an Established Rating of not less than 1900 who may qualify and who wish to participate in the Canadian Womens Championship Tournament shall notify the CFC Business Office not later than 45 days before the start of the Championship of their intention to participate, enclosing their entry fee of $150.00. Entries which cannot be accepted because the number exceeds the allowed number shall be advised thereof and their entry fee returned to them. Mandatory inclusions under Clause 803(c) shall send in their entries as soon as is practical after the Provincial Womens Champion is known but in any case not later than three weeks prior to the start of the Canadian Womens Championship Tournament. In exceptional circumstances, the CFC Board of Directors can vary the time limits in this Clause.

809. Time Control: Time control shall be shall be determined prior to the tournament by the CFC Board of Directors.

810. Tie Break: Should two or more players finish the tournament with the same number of points then in order to determine an outright winner, a tie-break based on the result of a shorter game using a sudden death time control of 30 minutes per player shall be used. If a Fischer clock is available it shall be used with a per move bonus of 10 seconds.

In the case of two players tying, there will be a single game tie-break with colours being chosen by lot. If the game is a draw colours will be reversed. If both of the first two games are drawn then the time control shall be shortened to 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. Games will continue at this time control with alternation of colours until one game is won.

In the case of 3, 4 or 5 players tying, there will be a single round robin using a time control of 30 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available. There will be a further playoff by the winners of the round robin in the case of a further tie except the time control for this subsequent play-off shall be 15 minutes per player with a per move bonus of 10 seconds per move, if a Fischer clock is available.

In all other cases the CFC President shall decide upon the format for breaking the tie.

811. Player Expense and Prize Fund: Each player will be responsible for paying her own accommodation and meal expenses with the exception of the Canadian Champion who shall have her accommodation paid by the tournament organizer. The sum of $100.00 of each entry fee shall go to the tournament organizers to assist with the cost of running the event. The sum of $50.00 of each entry fee should go to the CFC to help defray the cost of sending Canada’s representative to the World event. Other prizes will depend on the tournament finances and shall be at the discretion of the organizer.

812. Travel: The CFC shall pay the cost of travel for the champion to the world event. Should the Canadian Womens Champion not be able to participate in the next round of the world championship cycle the highest finisher in the tournament who is willing to participate in the world event shall be selected. The travel prize shall be used by the player who actually attends at the next world championship round.

813. Authority of the Board of Directors: The CFC Board of Directors shall rule on any situation not covered by these regulations and shall have the authority to rule on any matter where there is a dispute.

SECTION 9 - The Olympiad Regulations

900. Objectives: The main objectives of participating in the Chess Olympiad are to field teams which will achieve the highest possible results, while at the same time representing Canada favourably on the international stage.

901. Olympiad Coordinator: The CFC Executive shall appoint an Olympiad Coordinator:

a) The Olympiad Coordinator shall oversee the implementation of the Selection Procedures set out below and shall supervise and facilitate fund raising and the obtaining of sponsorship for the Olympic Teams.

b) The Olympiad Coordinator shall submit a monthly report to the CFC Executive and Governors on the implementation of the Selection Procedures, fund raising to date, planned fund raising activities and sponsorship for the next Olympiad.

c) If the Olympiad Coordinator is not carrying out his or her duties in a satisfactory manner, the CFC Executive shall appoint a new Olympiad Coordinator.

902. Team structure: The Canadian delegation to the Chess Olympiad shall consist of the following:

a) Head of Delegation

b) National Team Captain

c) National Team Players

d) Women’s Team Captain

e) Women’s Team Players

f) Technical Assistants

903. Selection Procedures: The composition of the National Delegation shall be determined as set out below. Date references always relate to the start of the next Olympiad.

904. Timing: The following schedule is to be followed in determining the composition of the National Delegation. Each scheduled step shall be completed before the next step is taken. The implementation of this schedule shall be supervised by the Olympiad Coordinator. Once FIDE has announced the dates of the next Olympiad, the CFC shall post the dates of the CFC Olympiad schedule on the CFC website.

a) Appointment of Selection Committee:

The CFC Executive shall appoint a Selection Committee (905) no later than 180 days before the start of the Olympiad.

b) Selection of Players:

The composition of the Teams shall be determined by rating (907) and the Selection Committee no later than 165 days before the start of the Olympiad.

c) Notification of players:

Players selected for the Teams shall be notified by the CFC Executive no later than 150 days before the start of the Olympiad.

d) Acceptance of players:

Players who agree to participate on the Team shall notify the CFC of their participation no later than 120 days before the start of the Olympiad.

e) Nominations for Team Captains:

All nominations for Team Captains shall be submitted no later than 105 days before the start of the Olympiad.

f) Election of Team Captains:

The players shall submit their votes for Team Captains no later than 90 days before the start of the Olympiad.

g) Appointment of Head of Delegation:

The CFC Executive shall appoint the Head of Delegation no later than 75 days before the start of the Olympiad.

905. The Selection Committee: The CFC Executive shall appoint a Selection Committee consisting of three well known and respected individuals who are of at least master strength and have knowledge of the Canadian chess community. [Motion 2012-V Barron/Zeromskis]

a) The Selection Committee shall be appointed no later than 180 days before the start of the Olympiad.

b) The Selection Committee shall select three players to be eligible for the National Team in a ranked order and three players to be eligible for the Women’s team in a ranked order, taking into account the players’ recent results, potential for improvement and such other factors as they consider relevant. These selections shall be made no later than 165 days before the start of the Olympiad. [Motion 2011L Bluvshtein/Zeromskis; amended by McDonald/von Keitz]

c) [Motion 2004-05 GL6 Harper/Feng] Neither member of the Selection Committee may play for the Canadian National Team in the Olympiad in question.

906. Selection of the players:

a) Eligibility: Players are eligible to play on a Canadian Team if they are:

i) A Canadian Citizen or a permanent resident of Canada. Proof of status must be provided to the CFC Executive when a player accepts a position on a Team.

ii) A member in good standing of the CFC and the affiliated provincial association in the province of residence (if one exists) at the time of selection.

iii) Have played at least 10 regular CFC rated or FIDE rated games during the year prior to the start of the selection process (which begins 180 days before the start of the Olympiad).

b) National Team: [Motion Smith/Jaeger 2007-08 GL6, amendment of original Craver/Gillanders motion] The National Team shall consist of five players, as follows:

i) The Canadian Champion, as of 180 days before the start of the Olympiad.

ii) The three highest rated players on the Selection Rating List.

iii) One player decided upon by the Selection Committee.

c) Women’s Team: The Women’s Team shall consist of five players, as follows:

i) The Canadian Womens Champion, as of 180 days before the start of the Olympiad.

ii) The three highest rated female players on the Selection Rating list.

iii) One player decided upon by the Selection Committee.

d) Notification: Players shall be notified of their selection by the CFC Executive no later than 150 days before the start of the Olympiad.

e) Acceptance: Players shall notify the CFC Executive of their intention to play by no later than 120 days before the start of the Olympiad.

f) Replacements: If a player either declines the invitation or withdraws after indicating his or her intention to participate as a member of the National or Women’s team {911}, a replacement player shall be notified as soon as practicable and shall have one week after being notified to inform the CFC of his or her intention to play. [Motion 2011M Bluvshtein/Zeromskis]

907. Selection Ratings: Selection of players for the Teams by rating shall be based on the average of the player’s highest CFC rating and highest FIDE rating during the year prior to the start of the selection process (which begins 180 days before the start of the Olympiad).

a) Established CFC and FIDE ratings shall be used to determine team selection.

b) The CFC shall publish, with each rating update, a list of the top 10 Selection Ratings and the top 10 Selection Ratings of female players.

908. Selection of Team Captains: The Team Captains shall be selected by the players on each Team, as follows:

a) For each Team, the CFC Executive shall nominate up to three candidates for Team Captain. In addition, each player may nominate one candidate for Captain of their team.

b) All nominations must be made submitted no later than 105 days before the start of the Olympiad.

c) The players on each team shall then vote to determine the Captain of their Team. Each player may vote for up to three candidates: the player’s first choice counts as three votes; the second choice counts as two votes; and the third choice counts as one vote. The candidate with the most votes becomes Team Captain.

d) All votes for Team Captains must be cast and submitted no later than 90 days before the start of the Olympiad.

e) Players on the National Team may only nominate candidates and vote for National Team Captain; players on the Women’s Team may only nominate candidates and vote for Women’s Team Captain.

f) The same person may be nominated and elected Captain of both Teams.

909. Selection of the Technical Assistant(s): Technical Assistant(s) shall be appointed by the Executive of the CFC.

910. Head of Delegation: The Head of Delegation shall be appointed by the CFC Executive no later than 75 days before the start of the Olympiad.

911. Replacements: [Motion 2011N] Once all members of the Canadian Delegation to the Olympiad have been determined:

a) If a player declines or withdraws, he or she shall be replaced by the next player on the Selection Committee List. If the Selection Committee List is exhausted, the next player on the Selection Rating List shall be invited.

b) If a Team Captain declines or withdraws, he or she shall be replaced by the runner-up in the vote for Team Captain.

c) If any other member of the Canadian Delegation declines or withdraws, the CFC Executive shall appoint a replacement.

912. Head of Delegation: The Head of Delegation shall represent the interests of the Chess Federation of Canada and the Canadian delegation at the Olympiad and:

a) Shall act as a liaison between the Canadian delegation and the Olympiad organizers;

b) Be concerned with the day-to-day necessities of the Canadian delegation and other practical issues.

c) Foster a cohesive atmosphere on Canadian teams and seek to resolve any personal disputes or misunderstandings between team members.

d) The Head of Delegation is responsible to and should consult with the CFC Executive before making significant decisions affecting the members of the delegation, but decisions by the Head of Delegation are final and may not be appealed.

e) The Head of Delegation shall submit a written report on the Olympiad within two weeks of its completion.

f) If finances do not permit sending a Head of Delegation, the National Team Captain shall assume the responsibilities and duties of the Head of Delegation.

913. Captains: Both the National Team and the Women’s Team shall have a Team Captain. These roles may be carried out by the same person. If finances do not permit sending both Team Captains, a player designated by the CFC Executive from the relevant Team shall assume the responsibilities and duties of the Team Captain.

The duties of the Team Captains include:

a) Choosing who plays and who sits in each match. These decisions should be made in an impartial and fair manner, based on the physical condition and playing form of the players, the frequency of play up to that point, and the likely players on the opposing team for that round.

b) Determining and articulating the strategy for each match.

c) Organizing and conducting daily team meetings.

d) Providing motivational leadership with the goal of having each player perform up to or even beyond their abilities. This includes acting in conjunction with the Head of Delegation to forestall or remove conflicts between the players.

On these matters, the Captain’s decision is final and may not be appealed or overruled.

914. Players:

a) Players are required to attend team meetings and attend preparation/training sessions.

b) Players are expected to act in a responsible fashion and in the interests of the Canadian Teams.

c) Disputes between players are to be brought to attention of the appropriate Captain, who shall resolve the dispute as he or she deems appropriate.

915. Technical Assistants: Technical assistants assist the Captain and Team members by helping prepare the players for their games, analyzing games, managing data bases, collecting daily bulletins, and so on. Technical assistants must accept the authority of the Head of Delegation and the Team Captains.

916. Board Order: The board order for each Team shall be determined by the Team Captain and announced no later than 30 days before the start of the Olympiad.

917. Fund raising and sponsorship:

a) The CFC shall actively raise funds and seek sponsorship for Canadian participation in the Olympiad.

b) Sponsors and donors may specify that some or all of their contribution to the costs of Canadian participation in the Olympiad be directed towards paying the travel costs or appearance fees of a specific player or players, or other member of the Canadian delegation.

918. Expenses:

a) The CFC shall pay the travel expenses to the Olympiad of:

i) the five players on the National Team;

ii) the five players on the Women’s Team;

b) If finances permit, the CFC shall pay the travel expenses of:

i) The Team Captain of the National Team.

ii) The Team Captain of the Women’s Team;

iii) The Head of Delegation;

iv) One or more Technical Assistants.

c) If finances permit, the CFC shall pay each player on both the National and Women’s Team no less than $100 and no more than $250 pocket money. Each player shall receive the same amount of pocket money, regardless of title, rating or gender. Pocket money shall be paid when the Olympiad begins.

d) The CFC Executive shall determine the extent to which CFC finances permit the expenditures partial or full payment of travel expenses for those listed in 918(b), above, and the amount of pocket money to paid to each player.

e) If training sessions are conducted prior to the Olympiad, the CFC shall pay the expenses of players and trainers in relation to those training sessions to the extent they are not waived by the participants.

919. Appearance fees:

a) The CFC Executive may, at its discretion, approve the payment of appearance fees to specific players.

b) The payment of appearance fees to specific players is distinct from the payment of travel expenses and pocket money.

c) The appearance fees paid to each player shall not be confidential and the CFC Executive shall inform the Governors of such payment.

SECTION 10 - Chess Foundation of Canada

1001. Introduction

The Chess Foundation of Canada was created as a permanent trust fund in 1960 with the objective of providing a stable, long term source of funds to the Chess Federation of Canada for the benefit of chess in Canada.

1002. Donations

Donations and bequests to the foundation are an important source of capital for the Foundation and are no longer tax deductible. It is especially important that chess players who wish to provide a legacy to the game that they enjoy today consider the Foundation in their donation and estate planning. Donations should be sent to the Chess Foundation of Canada via the CFC.

1003. Life Memberships

Proceeds from the sale of Life Memberships in the CFC are also invested by the Foundation, although Life Membership purchases are not tax deductible.

1004. Constitution of Chess Foundation of Canada

WHEREAS it is considered and has been proved that the game of Chess, as a wholesome, inexpensive and fascinating pastime and mental exercise; is of the greatest value in providing intellectual recreation and guidance for the people of Canada and particularly for our Canadian youth and also in providing physical and psychological aid to the sick and the handicapped;

AND WHEREAS it has also been proved that training in the art and skills of Chess develops powers of concentration and controlled imagination and that the pursuit of the game fosters self-control, patience, perseverance and keen sportsmanship, contributing to the production of the finest citizens, and helping to combat the problem of juvenile delinquency, and bridge the gaps of race, sex and status;

AND WHEREAS with the aforesaid benefits in mind, it is one of the main objectives of the Chess Federation of Canada to have Chess introduced into our schools, hospitals and recreation centres for the lasting good and benefits of the citizens of Canada, to keep youth away from the streets and mischief and to direct their thoughts in clear and logical thinking, to build better citizens and to give them a hobby to stay with them for life;

AND WHEREAS the Chess Federation of Canada is striving for progress not only in the areas referred to above but is also working towards raising the standard of competitive chess in Canada and increasing Canadian participation in International Chess;

BE IT THEREFORE RESOLVED that to financially assist the Chess Federation of Canada in the above mentioned areas a permanent trust fund, to be known as the Chess Foundation of Canada, shall be established forthwith and shall function as detailed below:-

1005. Foundation Board of Trustees.

The trust funds shall be in the complete charge and control of the Board of Trustees. The Board of Trustees shall consist of five persons appointed by the Chess Federation of Canada as follows: Each year, at the Annual Meeting of the Chess Federation of Canada or by its direction, one trustee will be appointed for a one year term, and another for a four year term. The members of the Board of Trustees will select a Chairman and Treasurer from their ranks under the direction of the CFC President.

In the event of a vacancy on the Board occurring due to resignation, removal, or death the Chess Federation of Canada shall appoint a replacement to fill the vacancy. [see Motion 84-31; GL, March 1984, p.5-10]

1006.

a) The Board of Trustees shall have full power, to establish the said trust fund by asking for and receiving contributions and bequests from any person whatsoever.

b) The Board of Trustees shall have full power to invest all trust funds in such bonds, mortgages, securities, or other investments, as they may deem proper, provided, however, that at least 50% of all funds invested, shall be invested in such investments, in which Trustees are by law authorized to invest trust funds.

c) The Board of Trustees shall hold such meetings as their Chairman or the members thereof may deem necessary, and proper, and the members shall consult each other on all policies and transactions, and every decision of major importance shall be binding upon the Board only if approved by four members thereof. A minute book shall record all decisions regarding investments projected or made, and this minute book shall be held by the Board of Trustees on behalf of the Chess Federation of Canada whose property it shall be.

d) All monies, collected by the Board of Trustees or any one of them, shall be immediately deposited in a special Bank account opened for such purpose in a chartered Bank or Trust Company approved unanimously by the Board of Trustees, and all withdrawals on said bank account shall be made by cheque to be signed by two authorized signing officers.

e) The Capital of the said trust fund shall be held and kept invested and the net income derived therefrom shall be paid over every year on or before April 30th into the treasury of the Chess Federation of Canada to be used for the purpose set out in the preamble to this resolution, or any other purpose that may be decided upon by the Board of Governors.

1007.

a) The Treasurer of the fund shall keep all necessary and proper records of all monies collected, of all monies paid out, transactions, investments, collections, disbursements, and all other items pertaining to the fund.

b) The Board of Trustees shall render a statement as soon as practicable after 30th of April, each year to the Secretary of the Chess Federation of Canada showing the total amount of Trust Fund, the amounts and allocations of specific investments and any other pertinent data, as of April 30th of the year of reporting.

1008. KALEV PUGI FUND

The will of former Chess Federation of Canada President Kalev Pugi bequested $10,000 to the Chess Foundation of Canada to be set aside as a seperate fund called the “Kalev Pugi Chess Education Fund”. Subsequent donations have increased this amount to $20,000 (as of 2009). The income generated from that fund is to go toward assisting young Canadian chess players under the age of 18 years to travel to chess competitions and tournaments for the purpose of increasing their chess playing skills and education.

It is the responsibility of the Chess Foundation of Canada to manage the money in accordance with the terms of the will. At the Annual General Meeting of the Chess Federation of Canada each year, a committee of three persons is elected to select any players for assistance from the fund that have a need and meet the qualifications under the terms of the will. Applications from or on behalf of eligible recipients may be submitted to the Board of Trustees via the CFC at any time.

Kalev Pugi

SECTION 11 - Prizes

ANNOUNCEMENT OF PRIZES

1101. In pre-tournament publicity, the prizes to be awarded and the methods to be used in allocating the announced prizes must be stated.

AWARDING PRIZES

1102. Unless other methods are stated in pre-tournament publicity, the director shall abide by the following guidelines in allocating prizes.

1103. Cash Prizes:

a) no winner should receive more than one cash award for which he is eligible. The award may be one full cash prize (if he is a clear winner) or parts of two or more cash prizes (if he wins tied with others). Such special prizes as “upset” or “best game” may be excepted from this rule.

b) a clear winner of more than one cash prize should be awarded the greatest prize.

c) tied winners of place prizes, or tied winners (in the same class) of class prizes, should be awarded all the cash prizes involved, summed and divided equally, but no more than one cash prize (in order of amount) should go into the division for each winner.

d) if winners of class prizes tie with winners of place prizes, all the cash prizes involved should be summed and divided equally among the tied winners, no more than one cash prize, in order of amount, to go into the division for each winner, unless the class-prize winners would receive more cash by dividing only the class prizes.

e) an announced class prize must be awarded even if only one player in that class completes his schedule of play.

1104. Non-cash (Indivisible) Prizes:

a) Irrespective of any cash award won, no winner should receive more than one non-cash prize, the most valuable to which he is entitled.

b) although tie-breaking should be avoided if possible, ties may be broken to award trophies or merchandise, to determine which player wins any title at stake or qualifies for another contest, or to serve any other purpose than the award of cash prizes.

c) two players tieing for a championship are considered co-champions; the tie may be broken if more than two players tie for a championship.

1105. Questionable cases: The director is the final authority on the distribution of prizes in complex or questionable cases. Any player who fails to complete his schedule of play without an excuse acceptable to the director relinquishes any prizes to which he would otherwise be entitled.

EXAMPLE 1

Prizes: 1st $400 2nd $200 1st A $100 1st B $50

Scores: 5-0 5-0 5-0 4.5-0.5 4.5-0.5(A) 4.5-0.5(B)

Result: $200 $200 $200 $0 $100 $50

EXAMPLE 2

Prizes $250, $200, $150, $100, 1stA $75 2ndA $50 1stB $75

Scores: 5-0 5-0 4-1 4-1(A) 4-1(A) 4-1(B) 3-2(A)

Result: $225 $225 $100 $100 $100 $100 $50

EXAMPLE 3

Prizes: 1st $100 2nd $75 1st(A) $50 + clock

Scores: 5-0 4-1(A) 3-2(A)

Result: $100 $75 + clock $50

1106. Unrated Prizes: {2003-04 GL1 from AGM; Bunning/Brodie}

a) When an unrated prize is advertised, an unrated player cannot win more than the unrated prize unless he is competing in the Open or Top section of the tournament, unless the tournament advertising indictes otherwise.

b) Where a tournament does not advertise an unrated prize, an unrated player may not win more than 50% of the first prize he is competing for unless he is competing in the Open or Top section of the tournament, unless the tournament advertising indicates otherwise.

c) Unrated players are not eligible for non-cash prizes such as trophies etc. except where;

i) they are competing in the Open or Top section of a tournament, or ii) the trophy or other non-cash prize is intended for a non rated player, or iii) the tournament advertising indicates otherwise.

1150. Guaranteed Prize Funds All tournaments advertised in the magazine are subject to the following conditions and it is a condition for acceptance of the ad that the organizer accept these conditions:

1151. All tournament ads carried in the magazine shall include the name of the organizer(s).

1152. Any tournament prize fund which is subject to the number of entries or some other condition or exception must clearly state such exceptions or conditions in the magazine ad.

1153. That where no specific conditions or exceptions are noted in the magazine ad, the advertised prize fund shall be considered to be guaranteed.

1154. The amount of a prize fund advertised in the magazine must be strictly adhered to by the tournament organizer(s).

1155. The TDOCP committee shall respond to complaints that prize funds advertised in the magazine have not been honoured. Only complaints accompanied by evidence in the form of a sworn affidavit shall be considered. The TDOCP shall provide the person(s) against whom the complaint is registered a copy of the affidavit and accompanying material and shall allow such person(s) 60 days to offer evidence that the prize fund advertised in the magazine was originally or subsequently honoured. Upon the expiry of this period the TDOCP shall make a determination on the complaint.

1156. Upon a determination that the organizer(s) did not honour the prize fund advertised in the magazine, the organizer(s) shall lose the right to advertise in the magazine. This right shall be lost until the TDOCP makes a determination that the prize fund has been honoured or for a period of three years, whichever occurs first. The CFC Executive may shorten the suspension.

1157. The CFC shall maintain and publish a list of organizers who have been determined not to have honoured prize funds advertised in the magazine. Names will be removed from this list when the TDOCP makes a determination that the prize fund advertised in the magazine has been honoured. The CFC Executive may remove a name from the list.

[the reference for sections 1150. et seq. is Motion 83-15; GL, September, 1982, Appendix N, p. 1-36]

SECTION 12 - National Appeals Committee

1200. NAC - FORMATION

1201. The CFC approves the formation of a National Appeals Committee (NAC) to hear appeals from the decision of a tournament director or local appeals committee.

1202. The decision of the National Appeals Committee shall be based upon the rules applicable to CFC tournaments.

1203. The Committee shall consist of five experienced tournament directors, one of whom will be the chairman.

1204. Not less than three members of the Committee shall constitute a Board to hear appeals.

1205. Players may appeal to the Committee, provided that all other procedures laid down in the CFC Handbook have been complied with, and the appellant lodges his appeal within the time limits set by the regulations.

1206. All appeals must be accompanied by a $35.00 fee, to be refunded to successful appellants. [see Motion 85-20; August 1985, p. 1-20]

1207. The procedural rules and regulations for the Committee shall be established by the CFC Executive.

[sections 1201. to 1207. result from Motion 81-1; see GL#1, 1981-82, p. 1-2.]

1220. NAC - COMPOSITION

Determined at the Annual Meeting. [See Motion 81-9, GL#1, 1981/82 p. 1-5]

1240. NATIONAL APPEALS COMMITTEE (NAC) REGULATIONS

Approved by CFC Executive 16 July 1982. Abbreviations: NAC is National Appeals Committee; TD is tournament director; AC is appeals committee. Address of CFC Business Office: 17A-218 Silvercreek Parkway N, Suite 356 Guelph, Ontario N1H 8E8

1241. Any player (or TD when his decision was overruled by the AC) affected by the decision of an AC may appeal that decision to the NAC, provided that the requirements for appealing are complied with.

1242. When, through no fault of the player appealing, an AC was not set up or did not make a ruling, then the player may appeal directly to the NAC provided that the requirements for appealing are complied with.

1243. A player appealing a ruling to the NAC must do so within 14 days of being advised of the ruling of the AC, or of being advised that the AC was not set up, or did not make a ruling.

1244. In a suitable case, the NAC may extend the time for appealing.

1245. The CFC executive may refer any matter to the NAC for a ruling.

1246. A person appealing to the NAC must write to the CFC Business Office stating his intention to appeal, and enclosing the $35.00 fee. [ref: Motion 85-20; GL#1-20]

1247. The person appealing must provide the following information with his notice of appeal:

a) The date the game was played and date of any adjournments.

b) The names (and addresses if known) of the players and TD.

c) The name and type of event.

d) The names of those sitting of the AC, if known.

e) The facts involved, and the nature of the dispute.

f) The ruling of the TD, giving the reasons provided by the TD, if reasons were given.

g) The ruling of the AC, giving the reasons provided by the AC, if reasons were given.

h) The date the AC ruling was given to the person appealing.

1248. The CFC Business Office will write to the players involved, the TD, and the members of the AC, providing them with the information provided by the appellant, and requesting them to confirm the facts and provide any additional facts or other relevant information.

1249. When all the relevant information has been received the CFC Business Office will forward it to the members of the NAC, who will thereupon consider and rule on the appeal.

1250. Copies of the decision of the NAC will be sent to all interested parties by the CFC Business Office and when written reasons for its decision are given, these decisions will be published in the CFC Handbook.

1251. When a decision of the NAC changes the result of a game, the rating of that game will be changed accordingly.

1252. When a decision of the NAC changes the result of a game, the previously announced result of the tournament will only be changed if the pairings for subsequent rounds would not have been substantially affected by the changed result of the disputed game.

1253. When a decision of the NAC changes the previously announced result of a tournament or match, the prize fund of that tournament or match will not be affected if it has already been distributed.

SECTION 13 - Tournament Director & Organizer Certificate Program

1300. TDOCP - General Information

1. Introduction

[2012-H Ong/Bond]

1300.1 The following regulations can be altered by the CFC executive with the recommendation from the TDOCP committee members.

1300.2 The titles for award are the Regional-TD (RTD), Regional-Organizer (RO), National-TD (NTD), and National-Organizer (NO).

1300.3 Individuals with National-TD (NTD) and National-Organizer (NO) will qualify to apply for the FIDE arbiter and organizer titles (NA, FA, IA, and IO).

1300.4 The titles are valid for life from the date awarded. Licence fee will be charge every 6 years.

1300.5 The judging unit is the TDOCP committee members.

1300.6 All applicants for these titles must be current CFC members.

1300.7 All applicants must have at least 2 recommendations from 2 different people preferably FIDE-certified arbiter/organizer, CFC Executive/Governor and Provincial/Club Executive member.

2. Regulation for the Regional-TD (RTD)

[2012-H Ong/Bond]

1300.8 Knowledge of the Laws of Chess, CFC Regulations for chess competitions outlined in the CFC handbook.

1300.9 Skills in operating electronic chess clocks , SwissSys/SwissManager program, and computer (Words, Excel, Email).

1300.10 Experience as tournament director in at least 4 CFC-rated events, including one Swiss and one Round Robin. The Swiss tournament must have at least 10 participants and the Round-robin must have at least 4.

3. Regulation for the Regional-Organizer (RO)

[2012-H Ong/Bond]

1300.11 Knowledge of the organizing chess tournament, CFC Regulations for chess competitions outlined in the CFC handbook, and submission of CFC/FIDE reports to CFC office.

1300.12 Experience as tournament organizer in at least 4 CFC-rated events, including one Swiss and one Round Robin. The Swiss tournament must have at least 10 participants and the Round-robin must have at least 4.

4. Regulation for the National-TD (NTD)

[2012-H Ong/Bond]

1300.13 The NTD title is awarded only to those who have already been awarded the title of RTD.

1300.14 Experience as tournament director in at least 4 CFC-rated events, including one national and/or international event. In order to count as a norm, the Swiss tournament must have at least 20 participants and the Round-robin must have at least 6.

1300.15 Attend either FIDE Arbiters’ Seminar or CFC TDOCP(TD) Seminar. You must pass the examination (80% +) given in either of the aforementioned seminar.

5. Regulation for the National-Organizer (NO) [2012-H Ong/Bond]

1300.16 The NO title is awarded only to those who have already been awarded the title of RO.

1300.17 Experience as tournament organizer in at least 4 CFC-rated events, including one national and/or international event. In order to count as a norm, the Swiss tournament must have at least 20 participants and the Round-robin must have at least 6.

1300.18 Attend either FIDE Organizer Seminar or CFC TDOCP (Organizer) Seminar. You must pass the examination (80% +) given in either of the aforementioned seminar.

6. Regulation for CFC TDOCP Seminar

[2012-H Ong/Bond]

The list of lecturers shall be nominated by the TDOCP committee. There should be at least one lecturer in each province. The lecturer can be FIDE arbiter/organizer and/or National certified TD/organizer.

1300.19 The TDOCP (TD) seminar will be a full day discussing the following topic:

a) Laws of Chess b) CFC Rating System & Regulations for chess competitions outlined in the CFC handbook. c) SwissSys/SwissManager Program d) Use of the electronic clocks e) Directing FIDE-rated Events f) Other topics suggested by the TDOCP committee.

1300.20 The TDOCP (Organizer) seminar will be a full day discussing the following topic:

a) Laws of Chess b) CFC Rating System & Regulations for chess competitions outlined in the CFC handbook. c) SwissSys/SwissManager Program & Submission of tournament report to CFC. d) Topics from Chess Organizer’s Handbook e) Organizing FIDE-rated Events f) Other topics suggested by the TDOCP committee.

1300.21 The TDOCP Committee will prepare multiple choice/written examinations for each seminar. The participants must achieve 80% or above to pass the examination.

1300.22 NTD and NO applicants who fail the examination must wait one month before taking the examination the second time.

1300.23 The cost of attendance of TDOCP seminar (including the examination fees) will be decided by the TDOCP Committee members. The money collected from the TDOCP seminar will be submitted to the CFC office. The CFC office shall pay the lecturer on the basis of the number of participants.

1300.24 The details to the TDOCP seminar (i.e. date, address, lecturer, etc) must be approved by the TDOCP committee one month before the starting day of the seminar.

7. Regulation for retroactively awarded TD titles

[2012-H amendment Pacey/Palsson]

Notwithstanding regulations 1, 2 and 4 above, the title of RTD shall be awarded for life retroactively to current CFC members who prior to 1 January 2012 have directed at least 40 CFC-rated events, and who apply to receive such a retroactively awarded title. Similarly, the title of NTD shall be awarded for life retroactively to current CFC members who prior to 1 January 2012 have directed at least 60 CFC-rated events, and who apply to receive such a retroactively awarded title. For such retroactively awarded TD titles, Licence fee will still be charged every 6 years.

Certificates & Pins

1. Qualified applicants may request a certificate and “CFC TD/organizer” pin at the cost of $15 (not including tax). The $15 includes shipping. [2012-H Ong/Bond]

1320. TDOCP Committee Powers and Responsibilities

1321. The TDOCP Committee has the power to change the CFC Handbook in order to reflect changes in FIDE rules and interpretations.

1322. The Executive, upon recommendation of the TDOCP Committee, is empowered to change the CFC Tournament Rules and Pairing Rules. [see Motion 82-26; GL, September 1982, p. 1-5]

1323. The TDOCP Committee hears complaints related to Guaranteed Prize Funds (see Sec 1150).

1324. The TDOCP Committee determines whether bids for National events have been honoured (see Sec 680).

1325. In Round-Robin National tournaments, players from the same province should not play against each other in the last three rounds. Pairings should be made in public prior to the first round. Technical details to be determined by the TDOCP Committee. [see Motion 82-5; GL, July 1981, p. 1-27.]

The following method, suggested by Yuri Averbakh, may be found to work if there are not too many from one province:

a) The players are divided into groups by province; the largest group draws first; the second largest second, etc.

b) After the first player from the group has selected his number from the full set, the Chief Arbiter takes away the numbers with whom that player has to play in the last three rounds;

c) Repeat b) as necessary.

1398. TDOCP Committee Members The specific members are subject to change. Since 1992 the TDOCP Committee duties are discharged by the management committee [GL resolution 92-8].

[This program is currently under review by the Executive with a view to create a new test.]

SECTION 14 - National Programs

1401. CYCC Fund All revenue and expenses concerning the Canadian Youth Chess Championships (CYCC) are to be processed to a CYCC account, separate from general revenue. Excess funds are to be used for Junior functions. Portions of the fund each year may be allocated to the Kalev Pugi Fund upon a motion made by the Governors in that particular year.

1402. Summer School of Chess A grant of $500 is allocated in $50 sums on an equitable basis [as amended at Annual Meeting 1980; see GL, September 1980, p. 14] to applicants who hold a summer school of chess of a minimum of three sessions or more held over three days or more, upon producing proof of having advertised the school in the local news media. The deadline for such applications shall be the 15th of June preceding. This grant may be given once a year, preference being given to applicants from larger centres, then to first-time applicants. Applicants may re-apply in subsequent years successfully only if the funds are not claimed by first-time applicants. [see Motion 80-3; GL, September 1979, p. 4]

1403. Full Financial Accounting Organizers of CFC sponsored national tournaments must provide the CFC with a full financial accounting within 30 days of the conclusion of the event. {see Motion 2007-08, GL1 From AGM}

1404. Local Tournament Incentive Program (LTIP) A maximum expenditure of $750.00 per year is authorized for a Local Tournament Incentive Program (LTIP). Half is to be on a first-come first-serve basis, and the other half to be divided in accordance with CFC membership revenue (last fiscal year) by province. As approved by the Executive, under this program small centres (less than 75,000 population (as of 1976 census), and more than 25 miles from a centre with more than 75,000 population), could receive $75 for a weekend open Swiss tournament with the following conditions:

a) application for assistance received by the CFC Business Office three months before the start of the event (this enables item b);

b) the event must be advertised in the magazine;

c) all participants in the event must be CFC members.

d) if the population of the small centre is above 50,000, it has not had an Open CFC-rated weekend Swiss tournament during the last 12 months.

e) disbursement of the grant will be as reimbursement for receipts for expenditures made by the organizers for advertizing, playing site rental or any related expense which the business office considers acceptable. [see Motion 90-7; GL, January 1990, p. 3-10]

All tournaments supported under this program will be signified LTIP in the Coming Events section of the magazine.

[created by Motion 79-1; GL, July 1978, p. 1, amended by Motion 83-13; September 1982, p. 1-9, and further amended by Motion 90-7; GL, January 1990, p. 3-10]

1405. Funding for Strong Tournaments Applications for funding of special strong tournaments can only be made at the Annual meeting and shall only be considered at the Annual Meeting. [see Motion 42C; GL, September 1980, p. 14]

1406. CFC MEMBERSHIP SALES AFFILIATE PROGRAM [2013-C Pacey/Palsson]

1407. Description CFC Membership Sales Affiliation is a program to give incentive to local chess organizations and individuals to increase the number of full CFC memberships they collect.

1408. Benefit For $25 a year (plus HST/GST), a CFC membership sales affiliate receives a 15% rebate on all CFC (not provincial) dues for all full (i.e. not Tournament or Life) CFC membership fees collected which are submitted to the CFC office within 7 days of their collection by the CFC membership sales affiliate.

1409. Method of CFC Membership Sales Affiliation Any chess organization (or individual) may become a CFC membership sales affiliate with the CFC for a fee of $25 per year (plus HST/GST). The fee is submitted to the CFC office.

1410. Responsibilities Any affiliate that remits memberships or tournament reports more than a month after they happen risks suspension of their affiliate status.

SECTION 15 - International Programs

1510. Support for International Events in which Canadians take Part The CFC engages to pay the costs where financially possible, and to the degree possible of Canada’s representatives at the following tournaments:

• Men’s Interzonals,
• Women’s Interzonals,
• World Junior Championship,
• World Cadet Championship;
• Chess Olympics.

These costs include the round-trip transportation; room costs at the tournament site; entry fees; and any other fee required by FIDE or the tournament organizer. [ref: Motion 80-16; GL, January 1980, p. 77 as subsequently amended by Motion 80-16A; GL, April 1980, p. 101]

1520. Support for Other International Events Where there are no rules for selection to a particular event, the President may approach the highest rated player eligible to participate to determine if that player wishes to take part at his/her own expense. [see Minutes to Annual Meetings, July 1980, p. 13]

Revised: June 2002.